Front Desk and Admin Associate

Role & responsibilities

Front Office

Welcome and assist visitors, vendors, and clients.

Maintain visitor logs and issue entry passes in line with plant security protocols.

In coming Call management & correspondence, forwarding to respective departments

Administrative Support,

Facility & Compliance Oversight Manage office supplies, stationery, and inventory.

Support HR/Admin teams with documentation, filing, and record-keeping.

Supervise housekeeping and office maintenance Liaise with vendors and service providers for administrative needs.

Support plant related compliance activity.

Vehicle Management/ Travel Desk

Assistance with arranging a car for local travel as needed.

Prepare daily/weekly reports on Car usage, Hotel booking, and admin activities

Manage flight travel plans for all staff PAN India

Coordinate with Travel agent to get different flight options, select the most appropriate option based on cost and convenience

Coordinate and email the plans, booking details to all employees. Ensure this is done seamlessly.

Handle Visa applications and formalities for the employees as needed Maintain and swiftly resolve employee feedback of hotels and travel facilities as needed. Maintain travel related data/ MIS Provide complete support for international tours - Suitable as well as economical Air tickets arrangements , providing visa document requisite Forex/International currency arrangement, preparation and handing over Overseas Travel Insurance to Traveler/employee's etc.
Provide complete support for international tours - Suitable as well as economical Air tickets arrangements , providing visa document requisite Forex/International currency arrangement, preparation
and handing over Overseas

Travel Insurance to Traveler/employee's etc. Make arrangement of Forex thru agency as per HR policy and approvals. Manage settlement after tour visits and coordinate with Finance for closure. Issue invitation letters to guests Ensure timely payments to all agencies

Preferred candidate profile

25 years of experience in front desk/ Travel desk and administrative tasks (manufacturing industry preferred)