Front Desk & Construction Office Assistant

Overview

We are seeking a dynamic and organized Front Desk & Construction Office Assistant to join our team! In this vital role, you will be the welcoming face of our office, managing front desk operations while supporting construction project administration. Your energetic approach and attention to detail will ensure smooth daily operations, exceptional customer service, and efficient project coordination. This paid position offers an exciting opportunity to develop your administrative skills within a fast-paced construction environment.

Responsibilities

• Greet visitors, clients, and vendors with professionalism and enthusiasm, providing excellent customer service at all times
• Manage multi-line phone systems, screen calls, and direct inquiries efficiently using proper phone etiquette
• Handle front desk duties including answering questions, scheduling appointments, and maintaining a tidy reception area
• Support construction project administration by organizing files, processing paperwork, and entering data accurately into systems like QuickBooks and Microsoft Office
• Assist with bookkeeping tasks such as invoicing, expense tracking, and maintaining confidential financial records
• Coordinate calendar management for project timelines and meetings, ensuring timely communication among team members
• Perform clerical duties including data entry, proofreading documents, filing records, and managing office supplies

Experience

• Prior office management or administrative experience in a professional setting is preferred
• Demonstrated proficiency in computer skills including Microsoft Office Suite (Word, Excel, Outlook) and data entry accuracy
• Familiarity with QuickBooks or similar accounting software is highly desirable
• Bilingual abilities are a plus to support diverse client communication and team collaboration
• Strong organizational skills with the ability to multitask effectively in a busy environment
• Excellent phone communication skills with proper phone etiquette and customer support experience
• Experience handling confidential information with discretion and professionalism

Join us to be part of a vibrant team where your organizational talents and proactive attitude will make a real impact! We value energetic individuals who thrive on providing exceptional service while supporting our construction projects from the front desk to behind the scenes. This is more than just an office job — it’s an opportunity to grow your career in a collaborative and rewarding environment.

Pay: $25.00 - $30.00 per hour

Expected hours: 42.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Parental leave
• Retirement plan
• Tuition reimbursement

Work Location: In person