Front Desk & HR Executive

Job Purpose/Summary:

We are looking for a professional, well-organized, and presentable Front Desk & HR Executive to manage front desk operations and provide support for day-to-day Human Resources activities. The candidate will be responsible for welcoming visitors, handling calls and correspondence, maintaining employee records, coordinating recruitment activities, and supporting HR and administrative functions.

Duties and Responsibilities:

1. Front Desk & Reception

• Welcome and greet visitors, clients, and guests professionally.
• Attend and transfer incoming calls and respond to general inquiries.
• Manage visitor registers and ensure proper visitor coordination.
• Handle incoming and outgoing courier, mail, and document dispatch.
• Maintain the reception area in a clean and professional manner.
• Coordinate meetings, appointments, and conference room arrangements.
• Provide general administrative support to the management team.

2. Human Resources (HR)

• Assist in recruitment activities, including job postings, candidate screening, interview scheduling, and follow-ups.
• Coordinate joining formalities, onboarding, and induction of new employees.
• Maintain and update employee personal files, attendance records, and HR documentation.
• Assist in tracking employee attendance, leaves, and related records.
• Support the preparation of offer letters, appointment letters, confirmation letters, and other HR documents.
• Coordinate employee exit formalities and maintain separation records.
• Assist in payroll data preparation and coordination with the accounts/payroll team.
• Communicate HR policies, procedures, and company guidelines to employees.
• Support employee engagement activities and address routine employee queries.
• Maintain confidentiality of employee information and company records.

3. General Administration

• Maintain office supplies and coordinate stationery requirements.
• Coordinate with vendors and service providers for routine office needs.
• Maintain administrative records, registers, and documentation.
• Ensure smooth day-to-day office operations.
• Perform other HR and administrative duties as assigned by management.

Maintain HRMS/ERP systems and employee database.

Qualifications:

• Graduate in any discipline; a degree or diploma in HR Management will be an advantage.
• Prior experience in front desk, reception, HR, or administration will be preferred.
• Excellent verbal and written communication skills.
• Professional appearance and a courteous attitude.
• Basic knowledge of MS Office, Excel, email, and documentation.
• Discretion in handling confidential information.
• Ability to work independently and as part of a team.