Front Desk & Office Coordinator

Are you a people person who loves staying organized, making things happen, and bringing a little fun to the workday?

At TriVistaUSA Design + Build, we design and build beautiful home renovations and additions. We're a creative, collaborative team that works hard, has fun, and takes pride in making our clients feel right at home.

We're looking for a friendly, energetic, and super-organized Front Desk & Office Coordinator to be the welcoming face of our company and help keep our office running like a well-oiled machine.

What You'll Do

Be Our Director of First Impressions

• Welcome clients, visitors, and trade partners with a smile.
• Answer phones, manage inquiries, and make everyone feel at home.
• Keep our Experience Center, meeting rooms, and office looking fantastic.

Keep Things Running Smoothly

• Manage office supplies, deliveries, company swag, and everyday office needs.
• Coordinate schedules, meetings, and office logistics.
• Help maintain company records, CRM information, invoices, and administrative details.
• Support all our internal teams with various projects.

Bring the Fun!

• Help plan company celebrations, lunches, and special events.
• Welcome new employees and assist with onboarding.
• Support recruiting, marketing events, and creative projects.
• Be the go-to person who helps make everyone's day a little easier!

You might be our person if...

• You love people. You're friendly, approachable, and genuinely enjoy helping others.
• You're naturally organized. Lists, details, and keeping things on track make you happy.
• You're a self-starter. You see what needs to be done and jump right in.
• You can juggle. Not literally (although that would be impressive!), but you can handle multiple priorities with a smile.
• You're dependable. When you say you'll handle something, it's handled.
• You bring positive energy. You enjoy being part of a team and aren't afraid to have a little fun.

Experience in office administration, hospitality, or customer service is a plus. Comfort with computers, spreadsheets, and office technology is important. An interest in design, construction, events, or marketing? Even better!

Most importantly, we're looking for the right personality, a great attitude, and someone who takes pride in making things happen.

Why TriVistaUSA?

You'll work alongside a talented team of designers, architects, and construction professionals in a creative, welcoming environment where no two days are quite the same.

You'll have opportunities to learn, grow, contribute ideas, and play an important role in making TriVistaUSA a great place to work and visit.

Sound Like You? If you're organized, outgoing, resourceful, and love being the person everyone can count on, we'd love to meet you!

Send us your resume and a cover letter telling us why you'd be a great addition to the TriVistaUSA team!

TriVistaUSA is an equal opportunity employer.

Pay: $55,000.00 - $75,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Health insurance
• Paid time off
• Parental leave
• Retirement plan

Application Question(s):

• Have you included a cover letter telling us why you'd be a great fit for our company?

Education:

• Bachelor's (Required)

Experience:

• related work: 2 years (Required)

Work Location: In person