Front Desk Assistant

Front Desk Assistant

We’re looking for a Front Desk Assistant to help manage the day-to-day activity at the front of our office while providing a professional and welcoming experience for visitors, clients, and team members.

You’ll be responsible for keeping front desk activities organized, handling incoming communication, coordinating routine office requests, and supporting the wider team with administrative tasks.

A typical week could involve:

Welcoming visitors and helping direct them to the appropriate team member
Answering incoming calls and passing messages to the relevant department
Managing appointments, meeting schedules, and visitor arrangements
Responding to routine emails and general office enquiries
Receiving and distributing mail, packages, and office correspondence
Preparing meeting rooms and materials when required
Maintaining visitor logs, contact information, and front desk records
Assisting with basic data entry and document organization
Supporting team members with routine administrative requests
Keeping shared front desk and office areas organized
Communicating schedule changes and important information to the relevant team
Following established procedures for visitors, calls, and company information

Monday to Friday

This is a full-time, on-site position based in Hoover. You’ll work alongside the wider office team and receive training on company systems, procedures, and day-to-day administrative processes.

Hours: 8:30am–5:00pm
Schedule: Monday–Friday
Employment: Full-time, permanent
Location: Hoover, AL

Previous experience in reception, office administration, customer service, hospitality, retail, scheduling, or another role involving regular communication with people is useful, although training will be provided.

You’ll need clear communication skills, a professional approach, basic computer confidence, and good attention to detail. We’re looking for someone who can stay organized, handle several routine requests throughout the day, and communicate effectively with visitors, callers, and colleagues.

Applications

If you’re looking for a full-time Front Desk Assistant position where you can combine communication, organization, and office support, submit your current resume for consideration.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable federal, state, and local laws.

Pay: $21.94 - $24.87 per hour

Benefits:

• 401(k)
• Life insurance
• Paid time off
• Parental leave

Work Location: In person