Front Desk Associate

Overview
We are seeking an energetic and detail-oriented Front Desk Associate to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support office management tasks with enthusiasm and professionalism. Your proactive approach will ensure smooth daily operations, foster positive interactions, and contribute to a productive work environment. This paid position offers an exciting opportunity for individuals eager to develop their administrative skills and grow within a dynamic team.

Responsibilities

• Greet visitors, clients, and staff with a friendly and professional demeanor, creating a positive first impression.
• Answer multi-line phone systems promptly and courteously, directing calls efficiently to appropriate departments or personnel.
• Manage appointment scheduling and calendar coordination using digital tools such as Google Workspace or Microsoft Office.
• Handle data entry, filing, and document proofreading to maintain accurate records and ensure information integrity.
• Support office management by overseeing supplies inventory, organizing files, and maintaining cleanliness of the reception area.
• Assist with clerical tasks including typing correspondence, managing emails, and supporting customer support inquiries.
• Utilize computer skills to operate office equipment, update databases like QuickBooks for bookkeeping purposes, and perform general administrative duties.

Qualifications

• Proven experience in office management, clerical work, or as a receptionist in a fast-paced environment.
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications.
• Excellent organizational skills with the ability to multitask effectively and prioritize responsibilities.
• Exceptional phone etiquette with experience managing multi-line phone systems; bilingual abilities are a plus.
• Demonstrated customer service skills with a friendly attitude and professional communication style.
• Attention to detail in proofreading documents and data entry tasks; typing speed is advantageous.
• Previous experience in medical or dental receptionist roles or personal assistant positions is desirable but not required. Join our team as a Front Desk Associate where your enthusiasm for helping others combined with your organizational talents will make a meaningful impact every day!

Pay: $14.00 - $15.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person