Front Desk Associate

As a key member of our team, the receptionist should display a genuine interest in and dedication to our organization and work to advance our organization’s best interests.

The Front Desk Associate will be respectful of children, parents, and fellow staff, and be mindful and professional during interactions with teachers and other employees. The Front Desk Associate must stay on task to fulfill his/her job requirements by prioritizing his/her office responsibilities before helping in any other areas. The Front Desk Associate is expected to be present and assisting in any way she can during special events at our school throughout the year.

RESPONSIBILITIES

1. Secretarial Duties and Coordinate Communication

• Act as receptionist and secretary answering phone lines and/or emails
• Front desk must remain neat and tidy at all times
• Let guests/families into the building, guide to lesson or classrooms
• Answer the phones and communicate messages to Operations Director and applicable teacher/employee/staff
• Data entry as needed
• Enter tour sign in information/families into system
• Maintain and operate printer and sound machines
• Call parents when children are sick
• Communicate when parents call about sick child to Operations Director and applicable teacher
• Assist with special event planning
• Maintain customer lists for special events
• Prepare mailings
• Monitor and maintain office supplies, cleaning supplies, etc.
• Monitor and maintain supplies in the guest restrooms
• Lobby must remain tidy and neat at all times

2. Manage Facility and Supplies

• Turn lights off at the end of the day in the social hall/teacher’s lounge/studio/library
• Manage, track, and neatly organize all inventory in the office supplies storage, cleaning supplies closet, scripts, and office equipment
• Order necessary office and classroom supplies, and consumables shopping around online to ensure economic purchase
• Once shipments arrive notify recipient and instruct staff

3. Filing and Documentation

• Maintain and manage student’s paperwork (Accident forms)

· Perform other professional duties as assigned by the Operations Director.

Job Type: Part-Time

Pay: $10.00 - $12.00 per hour

Benefits:

• Supplemental Health Insurance

Schedule:

• Tuesday 4-8pm, Thursday 4-8pm and Friday 3-7pm; some Mondays and Wednesdays and weekends when needed
• Naples, FL 34109: Reliably commute or planning to relocate before starting work (Required)

Experience:

• Office Work: 1-2 years (Preferred)

Work Location: One location

Job Type: Part-time

Pay: $15.00 - $15.50 per hour

Expected hours: 12.0 – 20.0 per week

Experience:

• Customer service: 1 year (Preferred)

Work Location: In person