Front Desk Coordinator

Our New York City office is looking for a Front Desk Coordinator who can keep a busy reception area composed and the day’s appointments on track. You’ll welcome visitors, help colleagues prepare for meetings, and make sure calls and requests reach the right person. The role suits someone who enjoys working with people and finds satisfaction in bringing order to a day with plenty of moving parts.

This is a full-time, onsite position paying $25–$28 per hour. You’ll learn the office’s procedures and become a dependable point of contact for visitors and colleagues alike.

The office is a short walk from the 28th Street R/W and 28th Street 6 subway stations, making the commute straightforward from across the city.

Own the rhythm of the front desk

• Greet visitors, confirm their appointments, and notify the colleagues they’re meeting.
• Keep meeting calendars current and communicate changes before they disrupt the day.
• Answer calls and shared inbox messages, directing inquiries and recording accurate follow-up notes.
• Prepare meeting rooms and check that visitors have the information they need on arrival.
• Coordinate incoming deliveries, mail, and requests from office vendors.
• Keep visitor records and routine office documents organized, handling private information discreetly.
• Notice when a meeting, delivery, or request needs attention and follow it through with the appropriate colleague.

The judgment behind a good welcome

You can be friendly without losing focus, and professional without sounding distant. When several people need your attention, you decide what needs handling first and keep others informed. You’re comfortable writing clear messages, using calendars and everyday office software, and checking details before passing information along.

Previous front desk experience is helpful, but we’ll also consider someone who can demonstrate strong organization, communication, and follow-through. You’ll have support as you learn the office routine and build confidence coordinating a full day of visitors and meetings.

If you’d like to be the person colleagues and visitors can count on at our New York City office, apply through Indeed with your current resume.

Pay: $25.00 - $28.00 per hour

Expected hours: 35.0 – 40.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Paid time off
• Professional development assistance

Work Location: In person