Front Desk Coordinator

What We Are Looking For:

The Office & Facilities Administrator serves as a central resource supporting leadership, corporate office operations, and facilities administration. This role provides high-level administrative and organizational support to leaders while coordinating facility operations, vendor relationships, office services, meetings, events, and employee support activities. This position will provide the highest level of customer service to both internal and external customers.

What You Will Do:

• Manage corporate credit card program
• Support corporate initiatives, special projects, company events, and community engagement activities.
• Manage reception operations, visitor access, mail distribution, and office security procedures.
• Coordinate conference rooms, meetings, training sessions, and hospitality arrangements.
• Maintain office records, files, and administrative systems.
• Coordinate executive calendars, meetings, travel, and related logistics.
• Provide administrative assistance to help assist with customer special requests, events, customer details (birthdays), company tickets and promotions.
• Track deadlines, action items, and stuses of building and facilities projects; provide timely follow-up and reminders.
• Assist with organizing company philanthropy strategy and community engagement activities.
• Assist in contacting commercial contractors, scheduling repair appointments, collecting project quotes and preparing invoices for necessary approvals.
• Serve as a liaison with executives, employees, customers, vendors, and visitors while handling sensitive and confidential information.
• Coordinate facility maintenance requests across all corporate energy properties, vendor services, preventative maintenance activities, and work order completion.
• Coordinate vendor quotes, support vendor onboarding, and maintain vendor and facility records.
• Assist with facility inspections and ensure office environments remain safe, organized, and operational.
• Monitor office, facility, and supply inventories and coordinate purchasing as needed.
• Provide administrative and operational support across departments as needed.

Pay: $22.50 - $25.00 per hour

Expected hours: 40.0 per week

Work Location: In person