Front Desk Coordinator

Overview

We are seeking a dynamic and highly organized Front Desk Coordinator to serve as the welcoming face of our organization. In this vital role, you will manage front desk operations, facilitate effective communication, and ensure a smooth flow of administrative tasks. Your energetic approach and attention to detail will help create a positive experience for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while supporting our vibrant team.

Responsibilities

• Greet visitors and clients warmly, providing excellent customer service and ensuring they feel welcomed.
• Manage multi-line phone systems efficiently, directing calls to appropriate personnel with professionalism and courtesy.
• Handle all front desk duties including answering inquiries, scheduling appointments, and maintaining visitor logs.
• Perform data entry tasks with accuracy using productivity software such as Microsoft Office, spreadsheets, and Word processing tools.
• Maintain organized filing systems, manage calendars, and coordinate meetings to support office operations.
• Support office management by overseeing supply inventory, processing invoices via QuickBooks, and assisting with clerical tasks.
• Provide general administrative support including proofreading documents, managing correspondence, and supporting client communication efforts.

Qualifications

• Proven experience in office management or administrative roles with strong clerical skills.
• Excellent computer literacy with proficiency in Microsoft Office Suite (Word, Excel), spreadsheets, and data entry.
• Prior experience handling multi-line phone systems and phone etiquette with confidence.
• Bilingual abilities are highly desirable to assist diverse client needs effectively.
• Strong organizational skills with the ability to prioritize tasks efficiently in a fast-paced environment.
• Demonstrated customer service skills with a friendly and professional demeanor.
• Technical proficiency in office productivity software, calendar management, and filing systems is essential.
• Previous experience in personal assistant roles or front desk positions is a plus.

Join us as a Front Desk Coordinator and become an integral part of a team dedicated to excellence! Your energy, organizational prowess, and commitment to outstanding service will help us foster a welcoming environment for everyone who walks through our doors.

Pay: $22.00 - $25.00 per hour

Expected hours: 40.0 per week

Work Location: In person