Front Desk Coordinator

Job Summary

We are seeking an energetic and highly organized Front Desk Coordinator to serve as the welcoming face of our office. In this vital role, you will manage front desk operations, coordinate administrative tasks, and provide exceptional customer service to visitors, clients, and team members. Your proactive approach and strong communication skills will help ensure smooth daily operations and foster a positive environment for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your office management skills while supporting a dynamic team.

Duties

• Greet visitors and clients warmly, ensuring a professional and friendly first impression
• Answer multi-line phone systems promptly and direct calls efficiently using proper phone etiquette
• Manage appointment scheduling and calendar coordination for staff and executives
• Handle data entry tasks accurately using spreadsheets, Microsoft Office, and productivity software
• Maintain organized filing systems, including document management and record keeping
• Support office management activities such as supply inventory, mail distribution, and basic troubleshooting
• Assist with clerical tasks like proofreading documents, preparing Word processing files, and managing correspondence

Skills

• Proven experience with office management and administrative support in a fast-paced environment
• Strong computer literacy with proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets
• Excellent organizational skills with the ability to prioritize multiple tasks effectively
• Exceptional customer service skills coupled with professional phone communication abilities
• Bilingual capabilities are highly desirable to assist diverse client needs
• Technical proficiency in office equipment such as multi-line phones, printers, and data entry tools
• Ability to handle confidential information discreetly while maintaining high accuracy in data entry and proofreading
• Strong time management skills to ensure timely completion of daily responsibilities
• Previous experience with QuickBooks or similar accounting software is a plus
• Personal assistant or front desk experience is advantageous but not required

Join us as a Front Desk Coordinator to be the friendly face that keeps our office running smoothly! Your enthusiasm for organization, excellent communication skills, and dedication to providing top-tier support will make a meaningful impact every day.

Pay: $22.00 - $25.00 per hour

Application Question(s):

• Do you speak Spanish?

Work Location: In person