Front Desk Coordinator

Front Office Coordinator

Plastic Surgery & Aesthetic Medicine

We are seeking an exceptional Front Office Coordinator to join our distinguished plastic surgery practice. We are looking for a polished, personable, and highly organized professional who embodies the highest standards of hospitality, discretion, and patient care. This is an opportunity to become part of a practice that values excellence, integrity, and a personalized approach to patient care.

In our practice, the patient experience begins long before the consultation. From the first phone call to every interaction throughout the patient journey, we believe every detail matters. The ideal candidate understands the art of making patients feel welcomed, valued, and cared for through thoughtful communication, impeccable organization, and attentive service.

THE ROLE

As the face of our practice, the Front Office Coordinator plays an essential role in creating a seamless, refined, and tailored patient experience. This individual will serve as an ambassador for our brand, ensuring every interaction reflects our commitment to excellence, sophistication, and outstanding care.

KEY RESPONSIBILITIES

• Deliver a warm, polished, and personal welcome to every patient.
• Maintain a refined front office experience that reflects the standards of a premier medical practice.
• Manage appointment scheduling, consultations, patient check-in and check-out, and follow-up coordination for multiple providers.
• Provide professional, warm, and confidential communication by telephone and in writing.
• Anticipate patient needs and proactively ensure a seamless, thoughtfully coordinated experience.
• Coordinate closely with physicians, advanced practice providers, and clinical staff to support an efficient and exceptional patient journey.
• Maintain accurate patient records, assist with documentation, and uphold strict HIPAA confidentiality standards.
• Process payments and handle patient account inquiries accurately and professionally.
• Maintain an immaculate, organized, and welcoming reception environment.
• Represent the practice with grace, confidence, and an unwavering commitment to service excellence.
• Assist with the practice’s social media presence.

OUR IDEAL CANDIDATE

• Previous experience in plastic surgery, luxury healthcare, aesthetics, dermatology, or high-end hospitality is strongly preferred.
• Impeccable communication skills and a refined, professional demeanor.
• A natural ability to build rapport and establish trust with a discerning clientele.
• Outstanding attention to detail, organization, and follow-through.
• A proactive, solutions-oriented mindset with the ability to anticipate needs and exceed expectations.
• The ability to multitask while maintaining composure, discretion, and a high level of professionalism.
• A genuine appreciation for aesthetics, personalized service, and the finer details of the patient experience.
• A collaborative spirit, positive attitude, and commitment to representing the practice at highest level.

Please send your resume to [email protected]

Pay: $20.00 - $21.00 per hour

Expected hours: 40.0 per week

Benefits:

• Employee discount
• Health insurance
• Paid time off

Work Location: In person