Front Desk cum Admin Executive

Role & responsibilities:

• Welcome and assist visitors, clients, and guests professionally.
• Handle incoming and outgoing calls, emails, and correspondence.
• Maintain visitor records and ensure compliance with visitor management procedures.
• Coordinate meeting room bookings and prepare meeting spaces.
• Manage courier, postal, and dispatch activities.
• Ensure the reception area is clean, organized, and presentable.

Administration Responsibilities:

• Oversee day-to-day office administration and ensure smooth office operations.
• Maintain office supplies and stationery inventory.
• Coordinate with housekeeping, security, pantry, internet, and other facility vendors.
• Maintain office assets, records, and administrative documentation.
• Arrange travel bookings, hotel reservations, and transportation when required.
• Support HR with onboarding documentation, employee records, and administrative activities.
• Organize meetings, employee engagement activities, and office events.
• Ensure compliance with office policies and administrative procedures.

Purchase Responsibilities:

• Raise purchase requisitions and coordinate the procurement of office supplies, stationery, pantry items, IT accessories, and other office requirements.
• Obtain quotations from vendors and compare pricing, quality, and delivery timelines.
• Coordinate with suppliers for timely delivery of purchased items.
• Maintain purchase records, vendor details, invoices, and purchase orders.
• Monitor inventory levels and ensure timely replenishment of office materials.
• Assist in vendor selection and maintain healthy vendor relationships.

Service Coordination Responsibilities:

• Coordinate AMC (Annual Maintenance Contract) services for office equipment and facilities.
• Schedule and follow up on maintenance and repair activities for office infrastructure, IT equipment, printers, ACs, and other office assets.
• Coordinate with external service providers and vendors for timely issue resolution.
• Track service requests and ensure closure within the agreed timelines.
• Maintain records of service contracts, warranties, maintenance schedules, and vendor documentation.