Front Desk Executive & Office Administrator

About the Company:

We are a premier landscape design, turnkey contracting, and outdoor civil execution firm based in Bengaluru. We manage end-to-end commercial landscapes, plotted developments, institutional campuses, and specialized outdoor civil works. We are looking for an organized, welcoming, and dependable Front Desk Executive cum Office Administrator to oversee our front office, daily administrative workflows, and client/vendor hospitality.

Job Overview:

As the first point of contact for our studio, you will represent the company’s professional image to visiting clients, architects, consultants, and contractors. Alongside front-desk reception duties, you will manage day-to-day office operations, courier/drawing dispatches, office supply inventories, and general administrative coordination between our design studio and on-site execution teams.

Key Responsibilities:1. Front Desk & Reception Management:

• Greet and welcome clients, developers, landscape architects, suppliers, and visitors warmly and direct them to the appropriate team or meeting room.
• Manage the central office phone line: answer calls professionally, filter inquiries, take messages, and transfer calls to relevant project leads.
• Maintain a neat, organized, and presentable reception area, conference rooms, and meeting spaces at all times.
• Coordinate hospitality arrangements (tea, coffee, water, lunches) for client presentations and vendor coordination meetings.

2. Office Administration & Operational Coordination:

• Manage incoming and outgoing mail, packages, material samples (stone, pavers, irrigation fittings), and official drawing dispatches (couriers, hand delivery, Dunzo/Porter).
• Track and maintain adequate stock of office stationery, pantry supplies, printing paper, plotter rolls, and housekeeping essentials.
• Supervise housekeeping staff and ensure the office premises remain clean, secure, and well-maintained daily.
• Coordinate with building management and utility/facility vendors (electricity, water, AC servicing, pest control, coffee machines).
• Maintain visitor logs, incoming invoice registers, and delivery challans before handing them over to the accounts/project team.

3. Basic Secretarial & Project Support:

• Assist management and senior project coordinators with scheduling client meetings, internal reviews, and site visit itineraries.
• Provide basic administrative documentation support (scanning, filing hard copies of site work orders, printing/binding reports, and basic data entry in spreadsheets).
• Assist the HR/operations team with petty cash logs, routine office bills, and administrative record-keeping.

Candidate Profile & Qualifications:

• Education: Bachelor’s degree in Any Discipline (B.Com, BBA, BA, B.Sc) or equivalent diploma.
• Experience: 1–3 years of experience as a Front Desk Executive, Receptionist, or Office Assistant (prior experience in architecture studios, interior design firms, civil contracting, or real estate offices is an added advantage).
• Skills:
• Pleasant personality with good interpersonal and telephone etiquette.
• Basic proficiency in computer applications: MS Office (Excel, Word), email correspondence (Gmail / Outlook), and internet browsing.
• Strong multitasking, organizational, and time-management skills.
• Language Proficiency:
• Fluent in English and Kannada (essential for liaising smoothly with local vendors, couriers, site staff, and visitors).

Pay: ₹10,000.00 - ₹27,000.00 per month

Benefits:

• Cell phone reimbursement
• Health insurance
• Provident Fund

Work Location: In person