Front Desk Executive And Receptionist

Professional Behavior

• Maintain professional appearance and conduct.
• Exhibit punctuality and discipline.
• Maintain confidentiality of company information.

Front Desk Maintenance

• Greet and assist visitors in a professional manner.
• Ensure reception area is clean, organized, and presentable.
• Ensure proper visitor authorization and coordination with concerned departments.

HR Support

• Maintaining Interview Records also monthly reports sharing to Hr. Department.
• Schedule Interview for Candidates.
• Follow up Calling from scheduled interview candidate.
• Calling, reverting and maintaining records of leads provided by HR or Naukri portal.

Administrative Support

• Assist in daily administrative tasks.
• Maintain office records, files, and documents. (Stationery)
• Coordinate with vendors and internal teams when required.
• Creating Biometric for employees.
• Ordering and Organizing Stationery Requirement.

Office Coordination

• Manage meeting room bookings and schedules.
• Coordinate for meetings (arrangements, refreshments, etc.)
• Mail & Courier Management

Handle incoming and outgoing couriers.

• Maintain proper courier records.
• Ensure timely distribution of mail and packages.
• Booking porter to send parcels if needed.

Compliance & Security

• Follow company policies for visitor access.
• Ensure security procedures are followed at the reception.

Facility Management

• Coordinate with housekeeping, security, and maintenance staff.
• Ensure office equipment (AC, printers, lights, etc.) are working properly.
• Report and follow up on maintenance issues.

Vendor Coordination

• Coordinate with vendors (housekeeping, pantry, courier, etc.)
• Track delivery services and escalate issues if needed.

Procurement & Inventory

• Raise purchase requests for office supplies.
• Maintain stock of stationery, pantry, and other items.
• Track inventory and avoid shortages/excess.

Compliance & Support

• Follow company policies and admin procedures.
• Support compliance-related activities.
• Ensure proper documentation for all admin tasks.

Reporting

• Prepare daily/weekly reports (inventory, couriers, expenses, etc.)
• Update Admin Head/Manager on ongoing tasks.