Front Desk Executive Assistant

Job Summary

We are seeking a dynamic and highly organized Front Desk Executive Assistant to serve as the welcoming face and operational backbone of our office. In this pivotal role, you will manage front desk responsibilities, coordinate administrative tasks, and support executive team members with a variety of project and office management duties. Your energetic approach will ensure smooth daily operations, enhance internal communication, and create a positive environment for staff and visitors alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a vibrant professional setting.

Duties

• Greet visitors, clients, and vendors with professionalism and warmth, ensuring a positive first impression.
• Manage multi-line phone systems, handle inquiries with excellent phone etiquette, and direct calls efficiently.
• Oversee calendar management for executives using Microsoft Outlook Calendar and coordinate business travel arrangements.
• Support event planning efforts by organizing meetings, conferences, and company events from start to finish.
• Maintain accurate records through data entry, filing, proofreading, transcription, and bookkeeping using QuickBooks and productivity software.
• Facilitate internal communication by preparing memos, reports, and correspondence with strong writing skills.
• Assist with office management tasks including supply procurement, filing systems, and managing confidential information securely.

Requirements

• Proven experience as an executive assistant or personal assistant in a fast-paced office environment.
• Strong organizational skills with the ability to manage multiple projects simultaneously.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint), Microsoft Outlook Calendar, and video conferencing software.
• Experience with bookkeeping tools such as QuickBooks and familiarity with DocuSign for document signing processes.
• Excellent typing speed and data entry skills to ensure efficiency in daily tasks.
• Demonstrated ability to handle confidential information discreetly and professionally.
• Exceptional communication skills—both verbal and written—to support internal collaboration with C-suite executives and team members.
• Ability to coordinate projects including event planning, business travel arrangements, and office logistics.
• Technical proficiency in office productivity tools combined with a proactive attitude toward problem-solving.

Join us as a Front Desk Executive Assistant where your enthusiasm for organization and service will drive our success! This role is ideal for motivated individuals eager to grow their administrative career while making a meaningful impact within our vibrant team environment.

Pay: $15.00 - $18.00 per hour

Expected hours: 33.0 per week

Work Location: In person