Front Desk Receptionist & Data Entry Support

ESG Luxury is a worldwide sustainability focused supplier of authentic pre-owned designer goods with headquarters in Irvine, CA. ESG Luxury’s mission is to accelerate the circular economy of authentic pre-owned designer goods through recognized business and innovative channels.

Job Summary
We are seeking a professional, organized, and detail-oriented Front Desk Receptionist & Data Entry Support professional to serve as the first point of contact for visitors, clients, and staff. The ideal candidate will manage front desk operations, provide administrative support, and ensure accurate data entry and record maintenance.

Key Responsibilities

Front Desk Reception Duties

• Greet and welcome visitors, clients, and staff in a courteous and professional manner.
• Answer, screen, and direct incoming phone calls and emails.
• Schedule appointments and manage meeting room bookings.
• Receive, sort, and distribute mail, packages, and deliveries.
• Maintain a clean, organized, and professional reception area.
• Assist visitors with inquiries and provide general information about company services.
• Monitor office supplies and place orders as needed.

Data Entry & Administrative Support

• Accurately enter, update, and maintain information in company databases, spreadsheets, and systems.
• Verify data accuracy and correct errors as needed.
• Prepare, organize, scan, and file documents electronically and physically.
• Generate reports and maintain records for management review.
• Assist with invoice processing, customer records, and administrative documentation.
• Support various departments with clerical and administrative tasks.
• Maintain confidentiality of company and customer information.
• Run authentication on stock utilizing third party phone apps by taking and uploading the required images.

Qualifications

• High school diploma or equivalent; associate degree preferred.
• Previous experience in reception, administrative support, or data entry roles.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Strong typing and data entry skills with high accuracy.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities.
• Ability to multitask and work independently in a fast-paced environment.
• Professional appearance and customer service attitude.

Desired Skills

• Attention to detail and accuracy.
• Strong problem-solving skills.
• Ability to handle confidential information professionally.
• Experience with office equipment such as scanners, copiers, and multi-line phone systems.
• Knowledge of CRM or database systems is an advantage.

This role is ideal for a reliable and customer-focused professional who enjoys administrative support, data accuracy, and creating a positive first impression for visitors and clients. ESG Luxury is an equal opportunity employer.

Pay: $21.00 - $23.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Employee discount
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person