Front Desk Receptionist and Office Coordinator

Job Summary

We are seeking a dynamic and organized Front Desk Receptionist and Office Coordinator to be the welcoming face and efficient organizer of our massage clinic. In this vital role, you will serve as the first point of contact for visitors and callers, manage daily administrative tasks, scheduling, and ensure smooth office operations. Your energetic approach and exceptional communication skills will help foster a positive atmosphere while supporting the team with organizational excellence. This paid position offers an exciting opportunity to develop your administrative expertise in a peaceful, holistic workplace.

Duties

• Greet visitors warmly, answer phone, and direct calls with professionalism and courtesy using proper phone etiquette
• Manage front desk operations including checking in guests, checking out guests, and scheduling
• Coordinate massage clinic activities such as scheduling appointments, cleaning and laundry
• Support office management by overseeing supplies inventory, ordering materials, and ensuring the workspace remains organized and efficient
• Assist with client communication by providing excellent customer support and responding promptly to inquiries
• Utilize computer skills to update records, and handle various administrative projects

Skills

• Strong organizational skills with the ability to multitask effectively in a fast-paced environment
• Proficiency with MacBook along with general computer literacy and office management experience
• Excellent phone answering skills
• Exceptional customer service skills combined with effective client communication strategies
• Time management expertise to prioritize tasks efficiently while maintaining attention to detail
• Previous personal assistant or administrative experience is a plus for supporting executive needs and calendar management

Join us in creating a welcoming environment where organization meets energetic service! This role is perfect for motivated individuals eager to grow their administrative career while making a meaningful impact every day.

Pay: $18.00 - $20.00 per hour

Benefits:

• Flexible schedule

Work Location: In person