Front Desk Receptionist and Office Coordinator

Job Summary

We are seeking an energetic and detail-oriented Front Desk Receptionist and Office Coordinator to be the welcoming face and organizational hub of our office. In this vital role, you will manage front desk operations, coordinate administrative tasks, and ensure smooth daily functioning of the office environment. Your positive attitude, excellent communication skills, and ability to multitask will help create a professional and efficient workplace experience for clients, visitors, and team members alike.

Duties

• Greet visitors warmly, answer multi-line phone systems with professionalism, and direct calls using proper phone etiquette.
• Manage front desk operations including scheduling appointments, handling mail, and maintaining visitor logs.
• Provide exceptional customer service by assisting clients with inquiries and supporting their needs promptly.
• Oversee office management tasks such as filing, organizing supplies, and maintaining cleanliness to ensure a productive environment.
• Support administrative functions by preparing documents using Word processing software, proofreading communications, and managing calendars.
• Coordinate meetings, prepare agendas, and assist with event planning or office logistics as needed.
• Handle clerical responsibilities including data entry, typing reports, managing office inventory, and supporting personal assistant tasks for team members.

Requirements

• Proven office experience with strong organizational skills and attention to detail.
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and general computer skills.
• Experience with multi-line phone systems, phone answering, and phone reception best practices.
• Bilingual abilities are highly desirable to effectively communicate with diverse clients and staff.
• Strong clerical skills such as filing, proofreading, data entry, and time management.
• Outstanding customer service skills with a friendly demeanor and professional phone etiquette.
• Ability to prioritize tasks efficiently in a fast-paced environment while maintaining accuracy.
• Previous experience in front desk or administrative roles is preferred; personal assistant experience is a plus.

Join us to be a key part of a vibrant team dedicated to creating an organized, welcoming atmosphere where clients feel valued and staff can thrive!

Pay: $48,000.00 - $52,000.00 per year

Work Location: In person