Front Desk Receptionist

Role: Receptionist cum Admin Assistant

Contract Duration: 24 August 2026 – 30 November 2026 (Maternity Cover)

Our client is an international company who provide products, services and innovation to the merchant fleet, while building infrastructure for the maritime industry energy transition.

We are looking for a professional and organized Front Office Receptionist & Admin Assistant to provide front desk reception and administrative support during a maternity cover assignment. The successful candidate will be the first point of contact for visitors while ensuring the smooth day-to-day administration of the office through effective coordination with internal departments, vendors, and service providers.

Key Responsibilities

• Manage the company switchboard by answering, screening, and directing incoming calls professionally.
• Welcome and assist visitors, clients, and guests, ensuring a positive front office experience.
• Coordinate with internal departments and external vendors regarding office utilities, leased vehicles, maintenance, tenancy matters, office supplies, uniforms, stationery, pantry items, and other administrative requirements.
• Prepare and process monthly purchase requests (LPOs) and maintain accurate procurement records for all UAE offices.
• Place orders with approved suppliers and follow up to ensure timely delivery of goods and services.
• Generate and maintain records of monthly utility bills, including DU, DEWA, EPPCO, Empower, and other service providers.
• Coordinate courier bookings and allocate invoices for courier service providers such as DHL, Aramex, TCS, and others.
• Maintain inventory levels of office stationery, printer consumables (toners/cartridges), printed materials (letterheads, business stationery), and pantry supplies.
• Verify, code, and allocate invoices and administrative expenses in accordance with company procedures.
• Maintain accurate administrative records and filing systems.
• Ensure compliance with the company's Quality, Health, Safety, Security and Environment (QHSSE) policies, company guidelines, and operational procedures.
• Provide general administrative support to ensure the efficient operation of the office.

Requirements

• Bachelor's degree or Diploma in Business Administration or a related field.
• 2–4 years of experience in a Front Office, Reception, or Administrative Assistant role.
• Excellent verbal and written communication skills in English (Arabic is an advantage).
• Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint).
• Strong organizational and multitasking skills with excellent attention to detail.
• Professional appearance and customer-focused attitude.
• Experience handling purchase requests, vendor coordination, invoice processing, and office administration is preferred.
• Ability to work independently while coordinating effectively with multiple stakeholders.
• Immediate availability to join from 24 August 2026 is essential.