Front Desk Receptionist

COMPANY OVERVIEW

We are a SEBI-registered investment advisory, focused on helping you build wealth in the stock market over the long term. At Equentis Wealth Advisory we recommend stocks to you after understanding your goals and risk appetite. This personalised recommendation is enabled by over 300 AI-based algorithms backed by research.

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Job Summary

We are looking for a Front Desk Executive who will be responsible for managing the reception area and providing a welcoming experience to employees, visitors, and clients. The role will also have a strong focus on travel desk coordination, including managing employee travel, hotel

bookings, transportation, and coordination with travel vendors.

The ideal candidate should be well-organised, presentable, good at communication, and comfortable handling multiple tasks in a fast-paced office environment.

Key Responsibilities

Front Desk Management

• Manage the reception area and ensure a professional and welcoming environment.
• Greet and assist visitors, clients, and employees.
• Handle incoming calls, messages, courier and mail coordination.
• Maintain visitor records and coordinate with employees for visitor appointments.
• Manage day-to-day front office and administrative activities.
• Coordinate meeting room bookings and other basic office requirements.

Travel Desk Management

• Coordinate domestic and international travel arrangements for employees and management.
• Manage flight, train, hotel, and local transportation bookings.
• Coordinate with travel agencies, hotels, cab vendors, and other travel partners.
• Handle last-minute changes, cancellations, rescheduling, and travel-related queries.
• Maintain travel records, booking details, invoices, and other relevant documents.
• Ensure travel bookings are made as per company policies and approved budgets.
• Assist employees with travel-related requirements and provide timely updates.
• Track and maintain travel expenses and documentation.

Coordination & Administration

• Coordinate with internal teams for travel and administrative requirements.
• Maintain proper records and reports related to travel and front desk activities.
• Support the HR/Admin team with other office coordination activities as required.
• Ensure all requests are handled professionally and within the required timelines.

Required Skills & Qualifications

• Graduate in any discipline.
• 1-4 years of experience in front desk, administration, travel desk, hospitality, or a similar role.
• Prior experience in corporate travel coordination will be an added advantage.
• Good verbal and written communication skills.
• Pleasant and professional personality.
• Strong coordination and organisational skills.
• Good working knowledge of MS Office/Google Workspace.
• Ability to handle multiple tasks and last-minute requirements.
• Good attention to detail and problem-solving ability.
• Comfortable interacting with senior management, employees, visitors, and external vendors.

Ideal Candidate

Someone who enjoys front-office interaction as well as travel coordination, is highly organised, responsive, and comfortable taking ownership of day-to-day requirements.