Front Desk Receptionist

Key Responsibilities

1. Administrative Support:

• Provide administrative support to executives and departments, including calendar management, meeting room arrangement, and document preparation.
• Assist with office management tasks, such as ordering office stationery and supplies and managing office equipment.
• Handle incoming calls, emails, and enquires in a professional and timely manner.
• Involve in event management on occasions like employee birthdays, festivals and celebratory events.

2. Vendor Management:

• Maintain vendor contact information and records and ensure all vendor agreements, contracts, and documentation are properly filed and up to date.
• Prepare regular reports on vendor activities, expenditures, and performance metrics.

3. Communication and Coordination:

• Serve as the primary point of contact for all departments in regards to admin related enquiries and support for employees.
• Managing and coordinating with the office boys, drivers, and hygiene staff to maintain cleanliness, efficiency, and a welcoming atmosphere throughout the office environment.
• Monitoring office expenses and costs and liaising with the accounts department for bill clearance.
• Be well versed with MIS reporting and MS Excel to prepare accurate documents.