Front Desk Receptionist

Job Summary

We are seeking an energetic and organized Front Desk Receptionist to be the welcoming face of our office. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily operations. Your positive attitude and professional demeanor will help create a friendly environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while contributing to a dynamic team.

Duties

• Greet visitors, clients, and vendors with a warm and professional attitude, ensuring they feel welcomed and valued
• Answer multi-line phone systems promptly and efficiently, directing calls to appropriate personnel
• Manage appointment scheduling and calendar coordination using productivity software and calendar management tools
• Perform data entry tasks accurately using spreadsheets, Microsoft Office applications, and QuickBooks for financial or record-keeping purposes
• Handle clerical duties such as filing, photocopying, proofreading documents, and maintaining organized records
• Support office management by overseeing supply inventory, maintaining filing systems, and assisting with general administrative tasks
• Provide customer support by addressing inquiries via phone or email with excellent phone etiquette and clear communication

Qualifications

• Proven experience in office administration or front desk roles with strong organizational skills
• Proficiency in Microsoft Office suite (Word, Excel, Outlook) and familiarity with spreadsheets and data entry processes
• Technical proficiency with multi-line phone systems, QuickBooks, and general computer literacy
• Bilingual abilities are highly desirable to assist diverse client needs effectively
• Excellent customer service skills with a friendly demeanor and professional phone communication skills
• Strong time management skills to prioritize tasks efficiently in a fast-paced environment
• Previous experience in clerical work, data entry, or personal assistant roles is preferred but not required

Join us to be the first point of contact for our organization! Your enthusiasm, organizational prowess, and technical skills will help us deliver outstanding service while supporting our team’s success. This is more than just a receptionist role — it’s an opportunity to grow your administrative expertise in a vibrant workplace.

Pay: $23.00 - $31.00 per hour

Expected hours: 42.0 per week

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Employee discount
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave
• Referral program
• Retirement plan
• Tuition reimbursement
• Vision insurance

Work Location: In person