Front Desk Receptionist

JOB DESCRIPTIONPosition: Front Desk Executive

Company: Saunak Films Pvt. Ltd.
Department: Administration / Front Office
Experience: 0–2 Years
Employment Type: Full-Time
Location: Ahmedabad / Gandhinagar

Job Summary

We are looking for a professional, well-presented, and organized Front Desk Executive to manage reception, visitor coordination, administrative activities, and basic inventory management. The candidate will coordinate with different departments and ensure proper documentation and tracking of office and equipment-related items.

Key ResponsibilitiesFront Desk & Reception

• Greet and welcome visitors, clients, vendors, and guests professionally.
• Handle incoming and outgoing telephone calls.
• Maintain visitor records and coordinate with concerned employees.
• Manage appointments and meeting schedules.
• Handle courier, postal, and document receiving/dispatch activities.
• Maintain a professional and organized reception area.

Client & Visitor Coordination

• Attend to clients and visitors and understand their basic requirements.
• Coordinate meetings and appointments with management and concerned departments.
• Provide basic information about company services when required.
• Maintain professional communication with clients, vendors, and visitors.

Inventory Management

• Maintain proper records of office stationery, equipment, consumables, and other inventory items.
• Record Inward and Outward movement of inventory.
• Maintain issue and return records for company equipment and materials.
• Coordinate with concerned departments for inventory requirements.
• Regularly check physical stock and reconcile it with records.
• Monitor minimum stock levels and inform management regarding required purchases.
• Maintain proper records of camera equipment, accessories, cables, batteries, memory cards, and other operational items, wherever assigned.
• Ensure that equipment issued to employees or teams is properly recorded and returned.
• Report missing, damaged, or unreturned items immediately to the concerned authority.
• Assist in periodic stock verification and inventory audits.
• Maintain proper documentation of purchase, issue, transfer, return, and disposal of inventory items.

Administrative Support

• Maintain front-office registers, records, and documents.
• Assist HR and Administration with routine office activities.
• Coordinate meeting-room arrangements.
• Maintain stationery and other front-desk requirements.
• Coordinate with housekeeping, security, and support staff when required.

Communication & Coordination

• Coordinate with HR, Accounts, Operations, Inventory, Sales, and Management teams.
• Communicate important messages and requirements to concerned employees.
• Maintain confidentiality of company and client information.
• Ensure timely completion of assigned administrative and inventory-related tasks.

Requirements

• Graduate in any discipline.
• 0–2 years of experience in Front Desk, Reception, Administration, Inventory, or a similar role.
• Freshers with good communication and organizational skills may also apply.
• Good knowledge of Gujarati, Hindi, and English.
• Basic knowledge of MS Office, Word, and Excel.
• Good documentation and record-keeping skills.
• Strong coordination and multitasking ability.
• Pleasant personality and professional appearance.
• Responsible, punctual, and detail-oriented.

Key Skills

Front Office Management | Reception | Visitor Management | Inventory Management | Stock Records | Inward/Outward Management | Equipment Tracking | Documentation | Client Coordination | Administration | MS Excel | Communication

KPIs

• Accurate inventory and stock records
• Proper inward/outward documentation
• Timely reporting of shortages or missing items
• Front-desk and visitor management
• Accuracy of administrative documentation
• Timely completion of assigned tasks
• Effective coordination with internal departments

Pay: ₹15,000.00 - ₹22,000.00 per month

Work Location: In person