Front Desk Receptionist

Job Overview

We are seeking an energetic and professional Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, serve as the first point of contact for visitors and clients, and ensure smooth administrative workflows. Your enthusiasm and organizational skills will help create a positive environment while supporting office management tasks. This paid position offers an exciting opportunity to develop your administrative expertise in a dynamic setting.

Duties

• Greet visitors, clients, and vendors with a warm, professional attitude, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls efficiently and providing excellent customer service through clear communication and phone etiquette
• Handle scheduling tasks such as calendar management and appointment setting using productivity software like Microsoft Office and Google Workspace
• Perform data entry, maintain filing systems, and update spreadsheets to ensure accurate record keeping and document organization
• Assist with office management duties including supply inventory, basic bookkeeping with QuickBooks, and supporting clerical activities such as proofreading and word processing
• Support customer support efforts by responding to inquiries via phone or email, providing information or redirecting as needed
• Maintain a tidy reception area, organize documents, and ensure all office equipment is functioning properly

Skills

• Proven experience in office management or administrative roles with strong organizational skills
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel), Google Workspace, spreadsheets, and productivity software
• Familiarity with QuickBooks for basic bookkeeping tasks is a plus
• Strong communication skills with the ability to handle phone communication professionally and courteously
• Bilingual abilities are highly desirable to assist a diverse client base effectively
• Experience with multi-line phone systems, data entry, filing, proofreading, and calendar management
• Demonstrated ability to multitask efficiently while maintaining attention to detail in a fast-paced environment
• Personal assistant or medical receptionist experience is advantageous but not required

Join us in delivering exceptional front desk service that sets the tone for a positive client experience! This role offers the chance to sharpen your administrative skills while working in a supportive environment that values your contributions.

About The Company:

Prestige Rehab provides onsite rehabilitative services to assisted living facilities, adult day cares, memory care and 55+ senior communities nationwide. We provide a hands-on approach by communicating thoroughly with onsite medical and nursing teams to help deliver the best possible care to the residents as well as prevent potential injuries. Prestige Rehab provides a one stop shop that will enhance the quality of life of all residents within the community. Our providers focus on ensuring that residents continually remain mobile and are provided with the resources necessary so that they achieve their rehabilitative goals and live healthier, happier and safer lives.

Pay: $22.49 - $27.09 per hour

Work Location: In person