Front Desk Receptionist

Overview

We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our Med Spa. In this vital role, you will serve as the first point of contact for visitors, clients, and team members, ensuring a positive and professional experience at all times. Your energetic approach and organizational skills will help maintain smooth office operations, manage communications efficiently, and support administrative functions with enthusiasm. This paid position offers an exciting opportunity to develop your office management skills while contributing to a vibrant team environment.

We are looking for someone good at multitasking and independent that can provide ease and assistance to the team.

Duties

• Greet visitors warmly and direct them appropriately, ensuring a positive first impression.
• Answer multi-line phone systems promptly and professionally, providing excellent customer support and routing calls accurately.
• Manage incoming and outgoing correspondence, including emails, mail, and packages with attention to detail.
• Maintain front desk area, ensuring it remains tidy, organized, and welcoming at all times.
• Utilize office management software such as Microsoft Office and productivity tools to schedule appointments, manage calendars, and update spreadsheets.
• Perform data entry tasks with precision, including filing documents electronically and physically to ensure easy retrieval.
• Support administrative tasks such as copying, scanning, filing, and preparing documents using word processing and spreadsheet software.
• Assist with basic bookkeeping functions
• Coordinate with team members to manage office supplies inventory and reorder supplies proactively.
• Demonstrate excellent phone etiquette while handling inquiries from clients or visitors with professionalism and clarity.
• Provide support and assistance to the manager and rest of the team

Qualifications

• Proven experience in an office environment or front desk role demonstrating strong clerical skills.
• Exceptional organizational skills with the ability to multitask efficiently in a fast-paced setting.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with spreadsheets for data management.
• Strong computer literacy including data entry, file management, and technical proficiency in office productivity software.
• Excellent communication skills—bilingual abilities are a plus—and professional phone etiquette.
• Prior experience with multi-line phone systems preferred but not required; training will be provided if necessary.
• Demonstrated customer service skills with a friendly demeanor and positive attitude.
• Ability to handle confidential information discreetly and maintain professionalism at all times.
• Strong time management skills with the capacity to prioritize tasks effectively in a busy environment.
• Previous experience in office management or administrative support is highly desirable; personal assistant experience is a plus.

Join us as a Front Desk Receptionist where your enthusiasm meets your organizational talent! Be part of a team that values your contribution while helping us create an inviting atmosphere for everyone who walks through our doors. This is more than just a front desk role — it’s your chance to make an impactful difference every day!

Pay: $23.00 per hour

Expected hours: 20.0 – 40.0 per week

Benefits:

• Flexible schedule

Work Location: In person