Front Desk Receptionist

Job Overview

We are seeking a professional and organized Front Desk Receptionist to join our team. This role is vital in providing exceptional customer service, managing administrative tasks, and ensuring smooth office operations. The ideal candidate will possess strong communication skills, proficiency with office management software, and the ability to handle multiple responsibilities efficiently.. This position offers an opportunity to work in a dynamic environment where organizational skills and attention to detail are highly valued.

Responsibilities

• Greet visitors and clients warmly, creating a welcoming environment
• Manage multi-line phone systems, directing calls appropriately
• Schedule appointments and maintain calendars using office management tools
• Handle data entry, filing, and document proofreading with accuracy
• Utilize QuickBooks and Microsoft Office Suite for administrative tasks
• Support office management through clerical duties such as photocopying, faxing, and mailing
• Maintain organized records and ensure confidentiality of sensitive information
• Assist with billing, bookkeeping, and basic bookkeeping tasks as needed
• Provide excellent customer service by addressing inquiries promptly and professionally
• Support team members with administrative tasks including calendar management and personal assistance duties

Skills

• Proficiency in computer literacy including Microsoft Office (Word, Excel, Outlook) and Google Workspace
• Experience with multi-line phone systems and phone etiquette
• Strong organizational skills with the ability to prioritize tasks effectively
• Excellent typing speed and data entry accuracy
• Bilingual abilities are preferred to serve diverse client needs
• Previous office management or administrative experience is highly desirable
• Knowledge of QuickBooks, bookkeeping, or medical/dental receptionist experience is a plus
• Attention to detail for proofreading and document accuracy
• Strong customer service skills with a professional demeanor
• Ability to manage time efficiently in a fast-paced environment

This role is essential for maintaining efficient office operations while delivering outstanding support to clients and team members. We value proactive individuals who demonstrate professionalism, adaptability, and excellent communication skills.

Job Types: Full-time, Part-time, Contract

Pay: $9.50 - $15.00 per hour

Benefits:

• Employee discount
• Flexible schedule
• Paid time off

Work Location: In person