Front Desk Receptionist

Overview

We are seeking a dynamic and friendly Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support office management tasks to ensure a smooth and efficient workplace environment. Your energetic approach and organizational skills will help create a positive first impression for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise within a professional setting that values proactive communication and attention to detail.

In addition, this role provides hands-on exposure to clinical support tasks, including learning and assisting with the setup of basic therapeutic equipment for patients, offering a valuable opportunity to expand your skill set in a healthcare environment.

Duties

• Greet visitors, clients, and staff with enthusiasm, ensuring they feel welcomed and attended to promptly
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle incoming correspondence, emails, and inquiries with clarity and professionalism
• Maintain organized filing systems, data entry records, and document proofreading to ensure accuracy and confidentiality
• Support office management tasks such as calendar scheduling, appointment setting, and basic bookkeeping using QuickBooks or similar tools
• Assist with clerical duties including photocopying, faxing, mailing, and managing office supplies inventory
• Provide customer support by addressing questions or concerns with a friendly attitude while maintaining organizational flow
• Learn and assist with the basic setup and preparation of therapeutic equipment.

Qualifications

• Proven experience in office administration or reception roles with strong clerical skills
• Excellent computer literacy including proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Strong organizational skills with the ability to prioritize tasks effectively and manage time efficiently
• Bilingual abilities (Mandarin or Spanish) are highly desirable to serve diverse client needs
• Experience with front desk operations in medical or dental settings is a plus; familiarity with medical or dental receptionist duties is advantageous
• Knowledge of phone etiquette, data entry procedures, filing systems, and proofreading standards
• Personal assistant experience or office management background can enhance your fit for this role
• Ability to handle multiple responsibilities simultaneously while maintaining professionalism and positive attitude
• Willingness to learn basic clinical support tasks and safely assist with therapy equipment setup under supervision

Join us in creating a welcoming environment where every visitor feels valued! This role is perfect for motivated individuals eager to grow their administrative skills while contributing to a vibrant team. We are committed to supporting your success through comprehensive training and ongoing development opportunities.

Job Types: Full-time, Part-time

Language:

• English (Required)
• Mandarin (Required)
• Spanish (Preferred)

Work Location: In person

Job Types: Full-time, Part-time

Pay: $17.00 - $20.00 per hour

Language:

• English (Required)
• Spanish (Preferred)
• Mandarin (Required)

Work Location: In person