Front Desk Receptionist

Job Overview

We are seeking an energetic and highly organized Front Desk Receptionist to be the welcoming face of our office. This vital role involves managing front desk operations, providing exceptional customer service, and supporting administrative functions to ensure smooth daily operations. The ideal candidate will be proactive, personable, and possess strong computer literacy skills, including proficiency with productivity software and office management tools. If you thrive in a dynamic environment and enjoy assisting others, this position offers a rewarding opportunity to contribute to a positive workplace experience.

Duties

• Greet visitors and clients warmly, ensuring a professional and friendly first impression
• Manage multi-line phone systems, directing calls efficiently and courteously
• Handle incoming correspondence, including emails and mail distribution
• Maintain organized filing systems and update spreadsheets for record-keeping purposes
• Support office management tasks such as calendar scheduling, appointment setting, and data entry
• Assist with basic bookkeeping using QuickBooks or similar accounting software when needed
• Provide customer support by addressing inquiries promptly and professionally, both in person and via phone or email

Qualifications

• Proven clerical experience with strong organizational skills and attention to detail
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and familiarity with productivity software
• Excellent phone etiquette and communication skills in a bilingual environment are highly desirable
• Demonstrated computer literacy with data entry, file management, and document proofreading capabilities
• Experience with multi-line phone systems, filing systems, and office management tasks
• Ability to prioritize tasks effectively while managing time efficiently in a fast-paced setting
• Personal assistant or front desk experience is a plus but not required; training will be provided for specific software tools

Join our team as a Front Desk Receptionist and become an essential part of our vibrant workplace! We value proactive individuals who excel at multitasking, delivering outstanding customer service, and supporting our office’s daily functions. This paid position offers an excellent opportunity to develop your administrative skills while contributing to a welcoming environment for colleagues and visitors alike.

Pay: $13.00 - $14.00 per hour

Expected hours: 40.0 per week

Benefits:

• Paid time off

Work Location: In person