Front Desk Receptionist

Job Overview

We are seeking a professional, organized, and dependable Receptionist / Office Assistant to serve as the primary point of contact for our Cape Cod law office that is focused on estate planning and probate matters, litigation, real estate and corporate law while providing various administrative and general office support to the firm. The ideal candidate will possess excellent communication and organizational skills, strong attention to detail, a professional demeanor, the ability to handle competing priorities, and experience in maintaining confidential information with discretion.

Responsibilities

• Greet clients and visitors in a professional and welcoming manner
• Answer, screen, and direct incoming telephone calls
• Prepare, format, proofread, scan, copy, and file various forms of client correspondence and legal packages
• Enter, organize, maintain, and archive client file information within firm’s client management system, both electronic and hard copy
• Assist attorney and staff with administrative and general office tasks.
• Handle and maintain confidential and sensitive client information appropriately and in compliance with relevant privacy regulations
• Process incoming and outgoing mail, faxes and deliveries
• Maintain an organized reception area and professional office environment
• Perform other administrative duties as needed/assigned

Qualifications

• Previous receptionist, legal secretary, administrative, or law-office experience preferred
• Excellent verbal and written communication skills
• Strong organizational skills and attention to detail
• Ability to multitask and prioritize in a busy office environment
• Professional and courteous customer-service and telephone skills
• Proficiency with Microsoft Office (Word, Outlook), SharePoint and Adobe.
• Ability to learn and use legal case-management or document-management software
• Ability to maintain confidentiality and exercise good judgment
• Reliable, punctual, and professional
• Ability to work independently and collaboratively within a team

Preferred Qualifications

• Prior experience working in a law firm or legal environment (1-3 years)
• Familiarity with legal terminology
• Experience with TABS3 Billing and iManage helpful

Pay: $20.00 - $23.00 per hour

Expected hours: 35.0 per week

Benefits:

• 401(k)
• Parental leave
• Retirement plan

Work Location: In person