Front Desk Receptionist

Job Summary

We are seeking an energetic and professional Front Desk Receptionist to be the welcoming face of our firm. In this vital role, you will manage front desk operations, provide exceptional customer service, and ensure smooth administrative workflows. Your positive attitude and organizational skills will help create a friendly, efficient environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management skills while supporting daily business functions.

Duties

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Answer multi-line phone systems efficiently, directing calls to appropriate departments or personnel
• Call clients
• Manage appointment scheduling and calendar coordination using productivity software and calendar management tools
• Handle data entry tasks accurately within spreadsheets and client databases, maintaining organized records
• Perform clerical duties such as filing, photocopying, proofreading documents, and preparing correspondence
• Maintain office supplies inventory and coordinate with vendors for replenishments as needed
• Support office management tasks including basic bookkeeping with QuickBooks and assisting with administrative projects

Skills

• Strong computer literacy with proficiency in Microsoft Office suite (Word, Excel, Outlook) and familiarity with spreadsheets and word processing
• Excellent phone etiquette and communication skills for professional client interaction
• Bilingual abilities are a plus to serve diverse client needs effectively
• Demonstrated organizational skills with the ability to multitask efficiently in a fast-paced environment
• Experience with office management systems, data entry, and clerical tasks preferred
• Technical proficiency in using multi-line phone systems and productivity software
• Exceptional time management skills to prioritize tasks and meet deadlines consistently
• Customer service experience that emphasizes professionalism, patience, and problem-solving capabilities
• Personal assistant or front desk experience that highlights calendar management and administrative support skills

Pay: $13.00 - $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• 401(k)
• Dental insurance
• Employee assistance program
• Flexible schedule
• Health insurance
• Paid time off
• Professional development assistance
• Retirement plan
• Vision insurance

Work Location: In person