Front Desk Receptionist

Job Summary
We are seeking an energetic and detail-oriented Front Desk Receptionist to be the welcoming face of our organization. In this vital role, you will manage front desk operations, handle multi-line phone systems, and provide exceptional customer service to visitors, clients, and team members. Your organizational skills and professional demeanor will ensure smooth daily operations, creating a positive first impression for everyone who walks through our doors. This paid position offers an exciting opportunity to develop your administrative expertise while supporting a dynamic team in a fast-paced environment.

Duties

• Greet visitors, clients, and staff with enthusiasm and professionalism, ensuring a warm and welcoming environment
• Answer and direct incoming calls using multi-line phone systems with excellent phone etiquette
• Manage appointment scheduling, calendar management, and coordinate meetings efficiently
• Handle data entry, filing, and maintain accurate records using Microsoft Office, Google Workspace, and other office management tools
• Perform clerical tasks such as proofreading documents, managing correspondence, and organizing office supplies
• Support office management activities including bookkeeping with QuickBooks and basic administrative support tasks
• Assist with customer support inquiries, providing timely and helpful responses to client questions or concerns
• Maintain a clean and organized front desk area to promote a professional atmosphere

Experience

• Previous office experience or clerical experience in a busy environment is highly preferred
• Strong computer skills including proficiency in Microsoft Office Suite (Word, Excel, Outlook), Google Workspace, and data entry software
• Familiarity with multi-line phone systems and excellent phone etiquette skills
• Bilingual abilities are a plus to effectively communicate with diverse clients and visitors
• Experience in customer service or customer support roles demonstrating strong interpersonal skills
• Knowledge of office management procedures such as filing systems, calendar management, and basic bookkeeping (QuickBooks experience is advantageous)
• Demonstrated organizational skills with the ability to multitask efficiently in a fast-paced setting
• Personal assistant or medical/dental receptionist experience is beneficial but not required

Join us as a Front Desk Receptionist to be the friendly face that keeps our office running smoothly! Your proactive approach and dedication will help create a positive environment for everyone we serve. This paid position offers valuable experience in office administration while supporting a vibrant team committed to excellence.

Pay: From $15.00 per hour

Work Location: In person