Front Desk Receptionist / Office Administrator

Job Overview

We are seeking an energetic and detail-oriented Front Desk Receptionist / Office Administrator to join our dynamic team. In this vital role, you will be the first point of contact for visitors and callers, ensuring a welcoming and professional environment. You will manage a variety of administrative tasks, coordinate office operations, and support team members with exceptional customer service. Your proactive approach and organizational skills will help keep our office running smoothly and efficiently every day.

Responsibilities

• Greet visitors warmly, assist with check-in procedures, and direct them to appropriate staff members or departments
• Answer multi-line phone systems promptly, professionally, and courteously, directing calls or taking messages as needed
• Manage incoming and outgoing correspondence, including emails, mail, and deliveries
• Maintain accurate records through data entry, filing, and document management using digital tools like Google Workspace and Microsoft Office
• Support bookkeeping activities using QuickBooks or similar accounting software to process invoices, payments, and expense reports
• Handle clerical duties such as proofreading documents, organizing files, scheduling appointments, and managing calendars
• Assist with office supply inventory management and coordinate maintenance or repairs for office equipment

Skills

• Proven experience in office administration or clerical roles with strong organizational skills
• Excellent customer service skills with professional phone etiquette and communication abilities
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) and Google Workspace applications
• Strong computer skills including data entry, document proofreading, and file management
• Experience with multi-line phone systems and front desk operations in a fast-paced environment
• Knowledge of medical or dental office procedures is a plus; experience as a dental receptionist or in a healthcare setting is highly valued
• Familiarity with QuickBooks for bookkeeping tasks and basic accounting functions
• Ability to handle confidential information discreetly while maintaining accuracy in recordkeeping
• Exceptional typing speed with attention to detail for proofreading documents and data entry tasks

Join us to be the friendly face of our organization! Your enthusiasm for organization combined with excellent communication skills will make a meaningful impact on our team’s success. We value proactive individuals who thrive in a busy environment and are eager to support both colleagues and clients alike.

Pay: $18.25-$27.35 per hour

Work Location: In person