Front Desk Receptionist/Bilingual

Bilingual Receptionist / Administrative Assistant

We are seeking a friendly, organized, and dependable Bilingual Receptionist / Administrative Assistant to join our team at a growing janitorial and building maintenance company.

This position plays an important role in supporting the daily operations of our office and field teams. The ideal candidate will be fluent in English and Spanish, comfortable communicating with employees, clients, and vendors, and able to handle a variety of administrative and operational responsibilities.

We are looking for someone who is proactive, organized, professional, and willing to assist with the day-to-day needs of the company.

Key Responsibilities

• Greet and assist employees, clients, vendors, and visitors in a friendly and professional manner.
• Answer and direct incoming phone calls and take accurate messages when necessary.
• Monitor, prepare, send, and respond to routine emails and correspondence.
• Receive, sort, and distribute incoming office mail and packages.
• Assist with ordering and coordinating janitorial supplies, cleaning materials, equipment, and other necessary items for our janitorial staff and job locations.
• Communicate with supervisors and team members regarding supply requests and operational needs.
• Maintain organized records of supply orders, purchases, deliveries, and related documentation.
• Use Microsoft Excel to enter, organize, update, and maintain company information, lists, logs, and basic reports.
• Use Microsoft Word and Outlook for documents, correspondence, scheduling, and general office communication.
• Assist with filing, scanning, copying, printing, and maintaining organized electronic and physical records.
• Schedule appointments, meetings, and other office-related activities as needed.
• Assist with basic administrative tasks and data entry.
• Contact vendors or service providers as directed and follow up on orders or requests.
• Run occasional company-related errands, including picking up supplies, documents, or other necessary items.
• Help maintain the reception and office areas clean, organized, and professional.
• Communicate effectively with the administrative and operations teams to help ensure daily tasks are completed.
• Assist management and other departments with additional administrative or operational tasks as needed.

Qualifications

• Bilingual in English and Spanish is required, with the ability to communicate effectively in both languages.
• Previous experience in reception, administrative assistance, office support, customer service, or a similar position is preferred.
• Comfortable using Microsoft Office, especially Excel, Word, and Outlook.
• Strong verbal and written communication skills.
• Strong organizational skills and attention to detail.
• Ability to manage multiple tasks and priorities in a fast-paced environment.
• Professional and courteous when communicating with employees, clients, vendors, and visitors.
• Dependable, punctual, and able to work independently when necessary.
• Willingness to learn and assist with different areas of the company's daily operations.
• Ability to handle company information and documents professionally and confidentially.
• Must be comfortable performing occasional local errands for company needs.

Ideal Candidate

The ideal candidate is someone who enjoys staying organized and helping others. This position is best suited for someone who can comfortably move between front desk responsibilities and administrative support, whether that means answering a client call, preparing an Excel spreadsheet, receiving office mail, ordering cleaning supplies for a job site, communicating with a supervisor, or helping management with an urgent company need.

Experience in the janitorial, commercial cleaning, building maintenance, property management, or service industry is a plus, but is not required.

Pay: $19.50 - $21.00 per hour

Benefits:

• Dental insurance
• Health insurance
• Vision insurance

Work Location: In person