Front Desk Receptionist/Office Assistant

Overview

We are seeking an energetic and detail-oriented Front Desk Receptionist/Office Assistant to join our dynamic team. This vital role involves creating a welcoming environment for visitors and clients, managing daily office operations, and providing exceptional administrative support. The ideal candidate will be a proactive communicator with strong organizational skills, capable of handling multiple tasks efficiently while maintaining a positive attitude. This paid position offers an exciting opportunity to develop your office management skills and contribute to a professional, fast-paced environment.

Responsibilities

• Greet visitors and clients warmly, ensuring they feel welcomed and attended to promptly
• Answer multi-line phone systems with professionalism, demonstrating excellent phone etiquette and customer service skills.
• Accurately documenting and relaying phone messages from clients, professionals, and other callers.
• Going to post office and bank daily, picking up and sending out mail. Opening and distributing mail to proper staff.
• Perform clerical duties such as data entry and filing using Microsoft Office applications
• Reaching out to scheduling and coordinate appointments for clients.
• Assist with general administrative functions like photocopying, faxing, maintaining office supplies
• Provide customer support by addressing inquiries efficiently and courteously, ensuring positive client communication experiences
• Assisting with funeral trusts, taxes, and audits.
• Light office cleaning

Requirements

• Proven office experience or administrative background with strong organizational skills
• Excellent computer literacy with proficiency in Microsoft Office (Word, Excel, Outlook) and general computer skills
• Prior experience in front desk or reception roles involving multi-line phone systems and phone answering responsibilities
• Strong clerical skills including data entry, filing, proofreading, and document management
• Exceptional time management skills with the ability to prioritize tasks effectively in a fast-paced environment
• Personal assistant or office management experience is a plus for supporting various administrative needs
• Demonstrated professionalism in phone reception and client communication with good phone etiquette

This role is perfect for motivated individuals eager to grow their administrative expertise while contributing to a welcoming office atmosphere. We value proactive team players who excel at multitasking and delivering outstanding customer service every day.

Expected hours: 36.0 per week

Benefits:

• Paid time off

Work Location: In person