Front desk staff

Job Overview

We are seeking an energetic and detail-oriented Front Desk Staff member to be the welcoming face of our organization. In this vital role, you will manage front desk operations, provide exceptional customer service, and support administrative functions to ensure smooth daily operations. Your positive attitude and organizational skills will help create a professional and friendly environment for visitors, clients, and team members alike. This paid position offers an exciting opportunity to develop your administrative expertise while contributing to a dynamic team.

Duties

• Greet visitors, clients, and staff warmly, ensuring they feel welcomed and attended to promptly
• Answer multi-line phone systems efficiently, directing calls accurately and professionally
• Manage appointment scheduling and coordinate meetings using Microsoft Office and Google Workspace tools
• Handle data entry tasks with precision, maintaining accurate records and filing systems
• Perform clerical duties such as photocopying, proofreading documents, and organizing files
• Support bookkeeping activities using QuickBooks or similar accounting software when needed
• Maintain a tidy reception area and ensure all office supplies are stocked and organized

Skills

• Strong proficiency in Microsoft Office (Word, Excel, Outlook) and Google Workspace applications
• Excellent customer service skills with professional phone etiquette and communication abilities
• Demonstrated clerical experience with data entry, filing, and general administrative support
• Familiarity with multi-line phone systems and front desk operations in a fast-paced environment
• Knowledge of basic bookkeeping principles using QuickBooks or similar software
• Experience working in medical or dental offices is a plus, including familiarity with medical office procedures and dental receptionist duties
• Exceptional organizational skills with the ability to multitask efficiently while maintaining accuracy in typing, proofreading, and data management
• Proven ability to handle confidential information discreetly and professionally

Join us as a Front Desk Staff member to be the friendly first point of contact for our organization! Your enthusiasm, organizational prowess, and commitment to excellent customer support will make a lasting impact. We value your skills in office management, communication, and technology—helping us create a welcoming environment where everyone feels valued.

Pay: $18.25-$20.00 per hour

Benefits:

• On-site parking

Work Location: In person