Front Desk Staff

JJob description:

We are looking for a reliable, organized, and trustworthy Executive/Operations Assistant to work directly under management.

This is a hands-on position where daily responsibilities may change based on the needs of the business. The person hired will take direction directly from management, complete assigned tasks, and follow up to make sure work is completed accurately and on time.

Responsibilities

• Take daily direction and assignments directly from management
• Complete a variety of administrative and operational tasks
• Review daily shift reports
• Check employee time cards
• Review credit card statements and transactions
• Review sales, deposits, and business reports
• Check security cameras as assigned
• Identify discrepancies, errors, or unusual activity and report them to management
• Follow up with employees, managers, vendors, and other parties as directed
• Assist with payroll, bookkeeping, and accounting-related tasks
• Organize documents, reports, and business records
• Enter and review information in Excel, QuickBooks, and other systems
• Make phone calls and send emails on behalf of management when assigned
• Research information and complete special projects
• Assist with employee-related paperwork and documentation
• Help resolve day-to-day business issues
• Handle confidential business information appropriately
• Complete other tasks assigned by management

What We Are Looking For

We are looking for someone who is:

• Trustworthy and dependable
• Highly organized and detail-oriented
• Comfortable taking direction from management
• Able to prioritize changing assignments
• Able to work independently after receiving instructions
• Good at following through and meeting deadlines
• Comfortable working with numbers, reports, and financial information
• Professional and able to communicate with employees and vendors
• Comfortable learning new systems and procedures
• Willing to handle different types of tasks from day to day

No two days may be exactly the same. The ideal candidate is someone who enjoys variety, can adapt to changing priorities, and is willing to jump in wherever assistance is needed.

Preferred Experience

• Administrative or executive assistant experience
• Operations experience
• Bookkeeping or accounting experience
• Timekeeping experience
• Microsoft Excel
• QuickBooks
• Experience handling confidential information

This position works directly under management and requires someone who is comfortable receiving daily assignments and completing them accurately and on time.

Pay: $16.50 - $20.00 per hour

Expected hours: 40.0 per week

Work Location: In person