Front Desk Staff

Job Overview

We are seeking an energetic and detail-oriented Front Desk Staff member to be the welcoming face of our organization. In this vital role, you will manage front office operations, provide exceptional customer service, and ensure smooth administrative workflows. Your positive attitude and organizational skills will help create a professional and friendly environment for clients, visitors, and team members alike. This paid position offers an exciting opportunity to develop your office management expertise while supporting daily operations with enthusiasm and efficiency.

Responsibilities

• Greet visitors and clients warmly, ensuring a positive first impression at all times
• Answer multi-line phone systems promptly, professionally, and courteously, directing calls appropriately. Get client information and check insurances.
• Manage appointment scheduling and calendar coordination for staff and executives
• Handle incoming and outgoing correspondence, including emails, mail, and packages
• Maintain organized filing systems, data entry records, and document proofreading to ensure accuracy
• Support office management tasks such as inventory tracking, supply ordering, and basic bookkeeping using QuickBooks or similar tools
• Assist with clerical duties including typing reports, preparing Word documents, and managing Google Workspace applications
• Requirements
• Proven office management or administrative experience in a fast-paced environment
• Strong computer literacy with proficiency in Microsoft Office (Word, Excel) and Google Workspace tools
• Excellent phone etiquette with experience answering multi-line phone systems and providing customer support
• Exceptional organizational skills with the ability to prioritize tasks effectively
• Bilingual abilities are highly desirable to serve diverse client needs
• Demonstrated clerical skills such as data entry, proofreading, filing, and calendar management
• Personal assistant experience or familiarity with bookkeeping using QuickBooks is a plus
• Ability to handle multiple responsibilities efficiently while maintaining professionalism and a positive attitude
• Join us in delivering outstanding service while honing your administrative talents! This role is perfect for motivated individuals eager to thrive in a dynamic office setting.

Pay: From $18.00 per hour

Experience:

• MEDICAL FRONT DESK: 2 years (Preferred)

Work Location: In person