Front Desk/Admin

Front Desk & Administrative Executive

We are looking for a motivated, proactive, and people-oriented individual to support our daily office operations. This role is ideal for someone who enjoys interacting with people, taking ownership of administrative tasks, and gaining exposure to HR functions. You will be responsible for managing the front desk, providing administrative support, and assisting with selected HR matters to ensure a smooth and welcoming workplace environment.

Key Responsibilities

• Serve as the first point of contact for visitors, clients, and guests, ensuring a warm and professional welcome.
• Provide comprehensive administrative support, including document preparation, filing, data entry, and record maintenance.
• Coordinate incoming and outgoing mail, courier services, and office supplies.
• Maintain the reception area and meeting rooms to ensure a clean, organized, and professional environment.
• Assist with meeting room bookings, and visitor registrations.
• Plan, coordinate, and manage company events and employee engagement activities, including team-building programs, retreats, birthday celebrations, festive events, Dinner & Dance, Chinese New Year celebrations, year-end parties, and other corporate functions.
• Work closely with vendors, venues, and internal stakeholders to ensure successful event execution within budget and timelines.
• Support day-to-day office operations and liaise with vendors, service providers, and internal stakeholders when required.
• Perform other administrative and ad hoc duties as assigned.

Requirements

• Diploma, Higher NITEC, or equivalent qualification.
• Good communication and interpersonal skills, with a friendly and service-oriented attitude.
• Proficient in Microsoft Office applications and familiar with standard office equipment.
• Well-organized, detail-oriented, and able to multitask effectively in a fast-paced environment.
• Proactive, responsible, and capable of working independently as well as collaboratively within a team.
• Positive learning attitude with a willingness to take on new responsibilities.
• Fresh graduates and candidates with no prior experience are welcome to apply; training will be provided.