Front Office Admin

JOB PURPOSE/SUMMARY:
The Front Office Admin at HEALTHY SPACE SYSTEMS LLC is responsible for ensuring smooth and efficient operations at the front desk. This role is pivotal in creating a welcoming environment for clients and visitors, while managing administrative tasks, and supporting the overall functionality of the office. Supports the management and Vision, Mission & Values of the company.

Key Responsibilities:

• Greet and assist visitors and clients in a professional and friendly manner.
• Manage incoming calls and correspondence, directing them to appropriate departments.
• Maintain and organize office supplies, ensuring inventory is up-to-date.
• Assist with administrative tasks such as filing, data entry, invoices, and document management.
• Support office operations by handling various clerical duties and providing administrative assistance to staff as needed.
• Ensure the front office area is tidy, organized, and presentable at all times.
• Collaborate with other departments to facilitate effective communication and workflow.

REQUIRED EDUCATON:

• High school diploma or equivalent is required.

NECESSARY KNOWLEDGE, SKILLS, ABILITIES & TALENTS:

• Minimum of 1 years of experience in an administrative or front office role.
• Strong organizational skills with the ability to multitask effectively.
• Excellent communication skills, both verbal and written.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook).
• Ability to handle sensitive information with confidentiality.
• Customer service-oriented mindset with a professional demeanor.
• Familiarity with office equipment and basic troubleshooting.
• Detail-oriented with strong problem-solving skills.
• Ability to work independently and as part of a team.

PHYSICAL REQUIREMENTS:

• Sedentary work, exerting up to 10 pounds of force occasionally and/or a negligible amount of force frequently or constantly to move objects. Job involves sitting most of the time. Jobs are sedentary if standing and/or walking are required only occasionally.