Front Office Administrator

Front Desk Coordinator / Receptionist

Dallas, TX | Full-Time | On-Site

A well-established professional organization is seeking a highly organized, service-oriented administrative professional to support daily office operations and serve as the first point of contact for guests, clients, and staff. This position plays a key role in creating a welcoming environment while providing administrative and operational support across multiple departments.

The ideal candidate is polished, detail-oriented, proactive, and able to balance a variety of responsibilities in a fast-paced office setting. Success in this role requires strong communication skills, sound judgment, professionalism, and a commitment to delivering exceptional service.

Given the responsibilities and level of in-person interaction required, this role is fully onsite at our client's Uptown Dallas office.

Key Responsibilities

• Greet and assist visitors, vendors, and guests in a professional and courteous manner.
• Answer and direct incoming phone calls, respond to general inquiries, and ensure timely follow-up.
• Manage incoming and outgoing mail, packages, and deliveries.
• Coordinate meeting rooms, prepare materials for meetings, and assist with scheduling and calendar management.
• Maintain office supplies, place orders, and ensure common areas remain organized and well-stocked.
• Provide administrative support including data entry, document preparation, filing, scanning, and record maintenance.
• Assist with travel arrangements, expense reporting, and special projects as assigned.
• Support internal events, meetings, and office initiatives.
• Maintain confidential information and exercise discretion when handling sensitive matters.
• Collaborate with team members to ensure efficient day-to-day operations and a positive office experience.

Qualifications

• 2+ years of experience in a receptionist, administrative assistant, office coordinator, customer service, or similar support role.
• Strong proficiency with Microsoft Office Suite, including Outlook, Word, Excel, PowerPoint, and Teams.
• Excellent verbal and written communication skills.
• Strong organizational and time-management abilities with the capacity to manage multiple priorities.
• Professional demeanor and customer-first mindset.
• Ability to work independently while contributing effectively to a team environment.
• High attention to detail and commitment to accuracy.
• Associate's or Bachelor's degree preferred.

What Makes Someone Successful in This Role?

• A positive, approachable, and professional presence.
• Strong problem-solving skills and the ability to anticipate needs.
• Excellent follow-through and reliability.
• A willingness to take initiative and support the team wherever needed.
• The ability to remain organized and composed while managing competing priorities.

This is an excellent opportunity for an administrative professional who enjoys being the hub of a busy office, building strong relationships, and contributing to a collaborative and professional workplace culture.