Front Office Administrator

LOOKING FOR SOMEONE TO HELP WITH HANDLING CUSTOMER PHONE CALLS FOR REPAIRS, FILLING OUT WORK ORDERS, PARTS INVOICES, AND SALES INFORMATION.

THIS JOB WILL ALSO HELP WITH INVENTORY MANAGEMENT.

WE ARE A SMALL COMPANY AND NEED SOMEONE THAT CAN HANDLE WORKING A BUNCH OF DIFFERENT TASKS.

spanish is a plus

Job Overview
We are seeking a highly organized and proactive Office Administrator to join our team. The ideal candidate will be responsible for managing the day-to-day administrative operations of the office, ensuring that everything runs smoothly and efficiently. This role requires excellent communication skills, a strong customer service orientation, and proficiency in various office management tasks. The Office Administrator will serve as the first point of contact for clients and visitors, providing exceptional support and maintaining a welcoming environment.

Responsibilities

• Manage front desk operations, including greeting visitors and answering phone calls.
• Oversee calendar management, scheduling appointments, and coordinating meetings.
• Maintain organized filing systems and ensure all documents are up to date.
• Provide administrative support to staff as needed, including data entry and document preparation.
• Utilize QuickBooks for basic accounting tasks and financial record keeping.
• Handle customer service inquiries, providing assistance and resolving issues promptly.
• Support office management tasks such as ordering supplies and maintaining inventory levels.
• Facilitate communication between departments to enhance workflow efficiency.

Requirements

• Proven experience in an administrative role or similar position.
• Strong organizational skills with the ability to manage multiple tasks simultaneously.
• Proficiency in computer literacy, including Microsoft Office Suite and QuickBooks.
• Familiarity with phone systems and front desk operations.
• Excellent customer service skills with a friendly demeanor.
• Ability to work independently as well as part of a team.
• Strong attention to detail and problem-solving abilities.
• Prior experience in office management or customer support is a plus.

If you are a motivated individual looking to contribute to a dynamic team while enhancing your administrative skills, we encourage you to apply for this exciting opportunity.

Job Type: Full-time

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person

Pay: $24.19 - $29.13 per hour

Expected hours: 40.0 per week

Work Location: In person