Front Office Assistant

Front Office & Administration Executive

We are looking for a Front Office & Administration Executive who will be responsible for managing front desk activities along with day-to-day administrative operations. The candidate should be well-organized, professional, proactive, and capable of coordinating effectively with internal teams, visitors, vendors, and service providers.

Key ResponsibilitiesFront Office

• Manage the reception/front desk and welcome visitors, clients, vendors, and guests professionally.
• Handle incoming and outgoing calls and route them to the concerned team members.
• Maintain visitor records, meeting schedules, courier records, and other front office registers.
• Receive, record, and distribute couriers, letters, and official documents.
• Coordinate meetings, appointments, and visitor arrangements.
• Ensure the reception and common areas are clean, organized, and presentable.

Administration

• Support day-to-day office administration and ensure smooth functioning of the office.
• Coordinate with housekeeping, security, maintenance, transport, and other support service providers.
• Monitor office stationery, pantry items, housekeeping materials, and other administrative supplies.
• Maintain proper records of office assets, consumables, and administrative documents.
• Coordinate with vendors for routine office requirements and service-related issues.
• Assist in arranging meetings, training programs, events, and other office activities.
• Coordinate office maintenance, repairs, AMC services, and facility-related requirements.
• Prepare basic administrative reports, records, and correspondence.
• Follow up with vendors and service providers to ensure timely completion of assigned work.
• Maintain confidentiality of company information and official documents.
• Perform any other duties assigned by management.

Qualifications & Experience

• Graduate in any discipline.
• 2 years of experience in front office, administration, facility management, or a similar role will be preferred
• Experience in a corporate office environment will be preferred.
• Good knowledge of MS Office, email, and basic documentation.
• Good communication and interpersonal skills.

Language Preference

Hindi, English, and Nepali proficiency in all three languages preferred.

Key Skills & Competencies

• Excellent communication and professional etiquette
• Front desk and visitor management
• Administrative coordination
• Vendor coordination and handling purchase related work
• Record keeping and documentation
• MS Office and email handling
• Time management and multitasking
• Problem-solving and follow-up skills
• Professional appearance and positive attitude
• Ability to work independently and coordinate with multiple departments