Front Office Assistant

About Us

At Avalonvi, we specialize in strategic, real-world marketing solutions that help brands connect with people where it matters most — face to face, in physical spaces, and through impactful brand experiences.From brand positioning to on-the-ground campaigns, we bring ideas to life beyond screens.

Job Summary

We are seeking a dependable and professional Front Office Assistant to support daily office activities while providing a welcoming experience for customers, visitors, and team members. This role is ideal for someone who is organized, approachable, and interested in developing customer service and administrative skills.

Responsibilities

• Provide general information about products, services, and company activities.
• Maintain a clean, organized, and welcoming front office area.
• Assist with scheduling and routine office coordination.
• Receive and organize incoming mail, deliveries, and correspondence.
• Maintain accurate visitor and customer information.
• Support team members with general administrative and customer service tasks.
• Help coordinate communication between customers and office staff.
• Assist with organizing office materials and supplies.
• Maintain organized records and routine paperwork.
• Help ensure daily front office activities run smoothly.
• Participate in ongoing training and professional development.

Qualifications

• High school diploma or equivalent required.
• Strong communication and interpersonal skills.
• Friendly, professional, and customer-focused demeanor.
• Strong organizational and time management abilities.
• Excellent attention to detail.
• Ability to manage multiple responsibilities efficiently.
• Reliable, adaptable, and dependable.
• Comfortable interacting with customers and visitors in person and by phone.
• Previous front office, administrative, receptionist, customer service, retail, or hospitality experience is a plus but not required.