Front Office Assistant

Front Office Assistant

Full-time | Monday–Friday | 8:30am–5:00pm

Help Set the Tone for the Whole Office

The front office is where people get their first impression of a business and we’re looking for a Front Office Assistant who can make that experience feel professional, organized, and welcoming.

You’ll be involved in more than answering phones and greeting visitors. You’ll help coordinate the flow of people, information, meetings, deliveries, and day-to-day requests, while providing practical support to the wider office team.

We’re looking for someone who enjoys being at the centre of the action, takes pride in presentation, and can spot what needs to be done before it becomes a problem.

A Typical Week Could Involve

• Welcoming visitors and helping them get to the right person or place
• Managing incoming calls, messages, and general front-office enquiries
• Coordinating visitor arrivals, appointments, and meeting-room requirements
• Preparing meeting spaces before clients, visitors, or internal teams arrive
• Managing incoming deliveries, courier collections, and office correspondence
• Keeping front-office information, contact details, and visitor records up to date
• Helping coordinate refreshments, materials, and practical requirements for meetings
• Responding to routine requests from employees and directing more complex matters appropriately
• Supporting office events, team meetings, and other activities taking place on-site
• Checking that shared front-office areas are organized, stocked, and ready for use
• Assisting with documents, printing, scanning, filing, and other administrative requests
• Following up on outstanding front-office tasks and keeping relevant people informed

Previous experience in reception, customer service, hospitality, administration, retail, office coordination, scheduling, or another people-facing role can transfer well into this position.

What matters most is that you’re professional, dependable, comfortable communicating with different people, and able to keep several small details moving at the same time.

You should be comfortable using email, calendars, documents, spreadsheets, and standard workplace systems. Training will be provided on company procedures and internal systems.

Applications

If you enjoy being the person who keeps the front of the office organized, welcoming, and running smoothly while building experience across different areas of the business, we’d like to hear from you.

Submit your current resume to be considered for the Front Office Assistant position.

We are an equal opportunity employer and consider qualified applicants in accordance with applicable federal, state, and local laws.

Pay: $19.97 - $23.68 per hour

Benefits:

• 401(k)
• Paid time off
• Paid training
• Parental leave

Work Location: In person