Front Office Coordinator

Job Summary: We are seeking a highly organized Front Office Operations Coordinator to join our team. In this role, you will serve as the first point of contact for visitors and clients, ensuring smooth daily operations at the front desk. You will manage administrative tasks such as scheduling, vendor relations, and office supplies, while supporting event planning and team supervision. Your proactive approach will help create a welcoming environment and enhance office efficiency. This position offers opportunities to develop skills in office administration, vendor management, and team coordination within a dynamic professional setting.

Responsibilities: Greet visitors, clients, and vendors warmly and professionally, providing excellent customer service at all times

Manage multi-line phone systems, direct calls efficiently, and handle inquiries clearly

Oversee calendar management for meetings, appointments, and events to ensure proper scheduling

Coordinate procurement of office supplies, maintain vendor relationships, and oversee maintenance services

Assist in planning and executing company events, meetings, and training sessions to foster team engagement

Supervise front desk staff or administrative assistants, offering guidance on daily tasks

Handle confidential information with integrity and maintain accurate filing systems using Microsoft Office tools

Support human resources functions such as onboarding new employees, payroll processing using financial software like QuickBooks, and HR recordkeeping

Manage bookkeeping activities including invoicing, expense tracking, budgeting assistance, and basic accounting tasks

Implement efficient procedures for clerical tasks such as filing, data entry, and document management to ensure smooth operations

Qualifications: Proven experience in office management or administrative roles with strong organizational skills

Supervisory or team management experience in a professional setting

Proficiency with Microsoft Office Suite (Word, Excel, Outlook) and spreadsheets for data organization

Familiarity with accounting software such as QuickBooks or similar financial tools

Experience with bookkeeping, budgeting, payroll processing, and financial recordkeeping

Excellent verbal and written communication skills with professional phone etiquette

Strong organizational skills with the ability to prioritize multiple tasks effectively

Experience in event planning or coordinating meetings is preferred

Knowledge of vendor management practices and human resources procedures is advantageous

Ability to handle confidential information discreetly while maintaining accuracy in recordkeeping

Technical proficiency in office equipment such as multi-line phones, fax machines, printers, and office software tools

Benefits: 401(k)

Flexible schedule

Pay: $25.14 - $30.28 per hour

Benefits:

• 401(k)
• Dental insurance
• Flexible schedule
• Health insurance
• Paid time off
• Vision insurance

People with a criminal record are encouraged to apply

Work Location: In person