Front Office Coordinator

The Front Desk Coordinator ensures standardization in front office operations, enhances patient experience, and promotes efficiency in administrative workflows. Delivers courteous and efficient front-office support by welcoming patients, coordinating appointments, verifying insurance information, managing calls, and assisting with referrals to ensure seamless patient experience. Key responsibilities include:

• Greet and check in patients, creating a warm, welcoming, and positive experience.

• Schedule patient appointments and effectively coordinate provider calendars.

• Prepare patient charts 24-48 hours prior to appointments by verifying insurance benefits and eligibility.

• Collect patient co-pays, deductibles, and any outstanding balances in accordance with organizational policies.

• Coordinate front office triage and patient flow while maintaining effective communication with back office staff and clinic leadership.

• Answer incoming phone calls and respond to patient inquiries in a professional, courteous, and timely manner.

• Assist patients with referrals, authorizations (as applicable), and scheduling follow-up appointments.

• Monitor and respond promptly to Microsoft Teams and Athena Health communications.

• Scan, upload, and maintain accurate patient records in the electronic medical record (EMR) system.

• Maintain patient confidentiality and comply with all HIPAA and organizational policies.

• Perform other duties and responsibilities as assigned to support clinic operations.

• High school diploma or equivalent required.

• Minimum of one (1) year of experience as a Medical Receptionist, Front Office Coordinator, or in a medical front office setting required.

• Current Basic Life Support (BLS) certification required.

• Proficiency in Microsoft Office Suite, electronic health record (EHR) systems, and appointment scheduling software required.

• Experience with Athenahealth (Athena) EHR is highly preferred.

• Excellent verbal and written communication, customer service, organizational, and multitasking skills.

• Ability to maintain professionalism, accuracy, and attention to detail in a fast-paced clinical environment.

• Ability to sit, stand, bend, and lift up to 25 pounds as needed throughout the workday.

• Reliable transportation is required, as occasional travel to other clinic locations may be necessary.

• Ability to work collaboratively as part of a multidisciplinary healthcare team while providing exceptional patient service.

HealthyU Clinics is a value-based healthcare organization committed to delivering high-quality, patient-centered care across multiple states and specialties. We prioritize primary care while offering a broad range of services designed to improve outcomes and reduce overall healthcare costs. Our culture is built on collaboration, compassion, and continuous growth—ensuring both our patients and employees are supported and set up for success.

We offer a comprehensive and competitive benefits package designed to support your health, and work-life balance:

• Medical Coverage: Employer contributions toward medical insurance
• Additional Employer-Paid Benefits: GAP coverage, Employee Assistance Program (EAP), and life insurance
• Voluntary Benefits: Dental, vision, HSA, short-term and long-term disability, hospital indemnity, and more
• Paid Time Off: 2 weeks of paid vacation / 10 paid holidays annually / Separate paid sick
• Family Support: Maternity leave benefits
• Growth Opportunities: As a rapidly expanding organization, we offer ongoing career advancement and internal mobility opportunities

Join a team where your work makes a meaningful impact and your career can grow alongside the organization.