Front Office Coordinator

Job Overview

We are seeking an energetic and highly organized Front Office Coordinator to be the welcoming face of our organization. This vital role involves managing front desk operations, providing exceptional customer service, and ensuring smooth administrative workflows. The ideal candidate will possess strong communication skills, technical proficiency, and a proactive attitude to support daily office functions and enhance overall productivity. This paid position offers an exciting opportunity to develop your office management skills in a dynamic environment.

Responsibilities

• Greet visitors and clients warmly, ensuring a positive first impression of the organization
• Manage multi-line phone systems, directing calls efficiently and professionally using proper phone etiquette
• Handle incoming correspondence, including emails, mail, and packages, with accuracy and timeliness
• Maintain organized filing systems and update records using spreadsheets and word processing software
• Support calendar management by scheduling appointments, meetings, and coordinating logistics for staff and clients
• Assist with data entry tasks using computer literacy skills to ensure accurate record keeping
• Provide administrative support such as proofreading documents, preparing reports, and managing office supplies

Skills

• Proficiency in Microsoft Office suite including Word, Excel (spreadsheets), and Outlook for communication and organization
• Experience with QuickBooks or similar accounting software is a plus for handling basic financial tasks
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment
• Excellent customer service skills with the ability to communicate clearly via phone and in person
• Bilingual abilities are highly desirable to serve diverse client needs
• Demonstrated office management experience with familiarity in clerical tasks such as filing, data entry, and document proofreading
• Technical proficiency in computer literacy, including familiarity with productivity software and office equipment
• Exceptional time management skills to handle multiple responsibilities efficiently while maintaining attention to detail

This role is perfect for candidates with previous front desk or administrative experience who thrive on providing outstanding support and creating a welcoming environment. Join us to be part of a vibrant team committed to excellence!

Pay: $17.00 - $20.00 per hour

Expected hours: 40.0 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person