Front Office Coordinator

Overview:

Our Office Coordinator is responsible for managing office communications and facilitating key tasks and procedures. Their duties include maintaining a main schedules, general bookkeeping, placing orders for office supplies when needed and directing both incoming and outgoing calls, emails, etc.

Responsibilities:

• Overseeing daily office operations to ensure efficiency and organization
• Answering phone calls and emails and directing inquiries to the appropriate department or employee based on the nature of the request
• Performing bookkeeping (in Quickbooks) and financial tasks, such as recording transactions and preparing bank deposits
• Greeting customers and visitors to the office, ensuring guests are comfortable and are connected with the right personnel
• Performing data entry and maintaining physical and digital files
• Tidying the reception area, meeting rooms and common spaces
• Monitoring and ordering inventory for office, break room supplies and upcoming repair(s) parts
• Managing incoming and outgoing correspondence, including emails
• Filing and organizing records, invoices and other important documentation
• Submitting/Closing work orders and
• Ordering office equipment

Skills/Qualifications:

• Strong written and verbal communication skills
• Excellent organizational and time management skills
• Great customer service and interpersonal skills
• Friendly, service-oriented personality
• Keen attention to detail
• Problem-solving and basic troubleshooting skills
• Proficiency with common word processing and spreadsheet software
• Comfortable in a fast-paced environment

What We Offer:

• Competitive pay based on experience
• Flexible scheduling options
• Career advancement potential
• Positive and supportive work environment

Pay: $18.00 - $23.00 per hour

Expected hours: 40.0 per week

Benefits:

• Employee discount
• Flexible schedule
• Health insurance
• Paid time off

Work Location: In person