Front Office Coordinator

Front Office Coordinator

Flagstaff, AZ  |  Part-Time

We're not looking for someone who just keeps the lights on.

We're looking for someone who walks in the door, spots what could be better, and makes it happen. If you're the kind of person who brings creative energy and genuine initiative to everything you do, and you want to be part of a team that notices, this role is for you.

ABOUT THE ROLE

Russ Lyon Sotheby's International Realty is Arizona's premier luxury real estate brokerage, backed by a globally recognized brand and a legacy of delivering exceptional real estate experiences. The Front Office Coordinator

is the face of our Flagstaff office

, bringing warmth, professionalism, and a high standard of hospitality to every interaction, while keeping the full operation running smoothly behind the scenes. This is a part-time position

with real variety, ideal for someone who cares deeply about the details and brings thoughtful creativity to their work.

WHAT YOU'LL DO

Office Operations

• Serve as the first point of contact for all visitors, clients, and vendors, welcoming every guest with a warm, professional presence
• Answer and direct incoming calls and manage daily opening and closing procedures
• Maintain a clean, organized, and visually on-brand office environment
• Manage office supplies, mail, packages, and vendor relationships

Advisor & Administrative Support

• Provide day-to-day support to advisors with inquiries, systems questions, and administrative requests
• Assist with scheduling, floor coverage, internal communications, and meeting preparation
• Support the Managing Broker and operations team with administrative tasks and special projects
• Assist with new advisor onboarding logistics and light marketing support
• Look for opportunities to improve office processes and bring forward ideas that make the team's day run smoother

WHAT WE'RE LOOKING FOR

• A polished, professional presence with genuine warmth. You're a people person through and through
• Prior experience in a front desk, office coordinator, or customer-facing administrative role; real estate experience a plus
• A self-starter who takes ownership of their space and their work, and brings the same care to the small things as the big ones
• Creative and resourceful: you see possibilities where others see routine and know how to bring ideas forward in the right way, at the right time
• Strong organizational skills, attention to detail, and comfort managing multiple priorities
• Proficient in Microsoft Office Suite; real estate platforms or CRM experience a bonus
• Discreet and professional when handling confidential information



WHAT WE OFFER

• A collaborative, high-performing team culture grounded in integrity and excellence
• The opportunity to represent one of the most respected real estate brands in the world
• A beautiful, professional office environment in the heart of Flagstaff
• Work hours: 10:00 AM to 3:00 PM, Monday through Friday, with some flexibility on start and end times

Russ Lyon Sotheby's International Realty is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.